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General Assignment: Manage the base’s advance cash and respective documents; Set up monthly cash forecasts; Check compliance with purchasing procedures.
Responsibilities:
1. Keep the base’s accounting:
In collaboration with the Asst. Base Finance Administrator
- Handle the reporting part of the 2 cash accounts movements CDA1ETB/CDA2ETB respectively.
- Check the compliance of supporting documents presented for payment according to ACF internal procedure.
- Keep records of every single transaction passed through cash accounts.
- Ensure good relations with financial partners (bank, tax office, etc
- Verify records of expenses on each invoice & monitor each invoice is in respect to basic financial standard. Don’t release payment for non-completed documents.
- In charge of verifying and validating all the financial documents following the ACF financial rules and regulations ( translation, information needed on a voucher, signature and supporting documents)
- Consolidate the weekly cash request and send to the Field Coordinator each Friday morning
- In case of cash difference, she/he has to refer to the Field Coordinator and ACF could ask her/him to reimburse it because it is her/his responsibility.
2. Check compliance with purchasing procedures:
- Comply with purchasing procedures upon remitting advances;
- Inform the logistics department of purchasing procedures and of data required on the invoices.
3. Manage the accounting and administrative document sorting:
- Sort accounting documents;
- Sort rental contracts (leases, vehicles, etc.).
- Monitor and Settle monthly bills regularly (Electric & water, telephone, internet, etc.) for both guesthouse & office respecting payment schedule.
- Monitor and Settle any type of taxes in respect to the payment schedule.
- Monitor and conduct provident fund deposit every month regularly.
- Monitor and conduct pension fund deposit every month regularly.
4. Carry out the monthly cash forecast:
- Collect financial information from project managers;
- Prepare the monthly cash forecast and sent to the capital Administrator.
5. Reporting:
- Posting of financial data on the monthly journal
- Prepare monthly report as per the financial policy of ACF.
- Compile monthly report documents & ensure to send to Addis office in respect to the assigned schedule.
- Prepare cash journal and cash count reports every month to the head office in Addis in respect to the scheduled setup.
Qualifications and skills:
Level of studies: Degree in accounting or related fields with minimum four years of experience. NGO experience is advantageous.
Required skills:
- Professionalism
- Sense of organization
- Sense of confidentiality
- Computer skills
- Good knowledge of English
Salary and Benefits: According to ACF salary scale and social benefits policy.
Work Base: Borena / Mega/
Availability: AS SOON AS POSSIBLE
If you are interested, please send your application composed of: none returnable CV, Covering Letter with “
Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357, (Nearby Dinberwa Hospital, Behind Mulmul Bakery): or Through www.ethiojobs.net; or Directly In Person to ACF’s Sekota, Mega, Kabri Dahar and Gambella Offices;
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