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Position : Program Quality Lead
Reports to : Program Manager
Number of Post : One
Duty Station : Country Office, Addis Ababa
Terms of Employment : Fixed Term Contract (two years)
Closing Date : July 6, 2015
Purpose of the Job
The post holder strategically manages and leads the Program Quality team. She/he provides strategic program leadership to the program Quality team in the development and execution of the country’s strategic plans to deliver high quality programmes in accordance with Plan’s Child Centered Community Development (CCCD) approach, Plan’s Global Strategy and Programme Framework. She/he ensures that the quality of the program Quality work carried out is assured throughout the entire project cycle and that field program implementation is undertaken efficiently and effectively. She/he also ensures integration and synergies between the program Quality functions and other thematic Country Programs. The post holder is the member of Country Leadership Team (CLT).
Typical Responsibilities
Program design and management
Provide leadership and oversight in the planning, implementation, monitoring and evaluation of all programme Quality functions; assess the outputs, outcomes and impact of program interventions and activities.
Coordinates the documentation, generation and sharing of lessons learnt and best practices from CO and PA MER activities for continuous program improvement
Ensure the development of standard TORs and manage consultants and evaluation partners to ensure that commissioned evaluations are carried out to a high, international standard and successfully completed.
Lead the analysis, synthesis and dissemination of global evaluation findings, including maintaining a database of evaluation findings and responses.
Provide guidance on Plan’s corporate system (APPR, CPPR and SAP business) to PA and CO program department team.
The Programme Quality lead develops program and project implementation guidelines and provides program quality assurance through operational monitoring and evaluation.
The post holder participates in the development of programs and projects to ensure that appropriate and adequate monitoring, evaluation and research components are incorporated
Lead the design and implementation of the Programme Quality functions and its component projects and initiatives, ensuring consistency with the agreed Country Program strategic goals and objectives as well as high quality program delivery.
Ensure mainstreaming of programme Quality in all other Country Programs, developing ways to improve and strengthen implementation of the Plan’s CCCD approach.
Ensure appropriate and effective M&E system is in place, consistent with established benchmarks, plans and organizational policies and in close cooperation with all CP leads.
Lead the programme Quality team to ensure quality and timely reporting and documenting of program activities including preparation of quarterly/annual program progress reports;
Ensure that all proposals have clear goal, objectives and indicators illustrated by a clear log frame.
Support the roll-out of the Plan’s Programme Policies (Programme Guide, and Programme Quality) and train plan staff at CO, PA and partners on these policies, as appropriate
Portfolio development and budget management
Ensure that required concept notes and proposals are developed to support resource mobilization efforts and the attainment of organizational goals
Ensure efficient management of financial resources, including review and approval of program budgets, monitoring expenditures, and implementing cost control measures.
Build and oversee managerial accountability with particular attention to program quality and timely utilization of budgets in line with annual plans, project plans and donor conditions.
Knowledge Management
Lead the knowledge management strategy for Plan International Ethiopia in accordance with the Global Knowledge Management Strategy
Ensure implementation of the Knowledge Management strategy
Policy influence and networking
Serve as principal representative to programme quality related networks, platforms and clusters and other institutional spaces, engaging with partners and stakeholders and other entities to ensure effective and quality program implementation through collaborative partnerships and alliances, and to positively influence policy debates and policy makers.
Represent the organization in all relevant forums at international level concerning child protection programs.
People management
Lead the harmonization and integration of the Country Office and Program Area Programme Quality teams to ensure a smooth working and enabling environment that engenders good team work, to create operational integration and high performing teams.
Ensure equal and fair opportunities and representation of both sexes and persons with disabilities in the program.
Provide leadership, coaching for results and support to the programme Quality team as well as in their individual development and performance management processes.
Work closely with the PA and CO Monitoring, Evaluation and cross cutting sector specialists to improve the quality of monitoring and evaluation and provide technical support as needed to PA and CO’s program team.
Child Protection and Gender Equality
Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.
Ensure Plan’s Gender Equality policy and strategy has been communicated to partners.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
The position involves a high degree of complexity in resolving a wide range of challenges which typically occur in program management. The post holder will have the ability to solve problems, thinking strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan systems and policies are adhered to.
The role will coordinate the country’s programme Quality portfolio to ensure the highest level of project quality and overall impact. This will encompass strengthening accountability, planning, management, adherence to policies and procedures, and promoting a culture for delivery of results, both short and long term.
Educational Qualification and Experience
Minimum of Bachelor’s degree in the area of Monitoring and Evaluation /Master’s Degree preferred
Minimum 7 years relevant experience and of which at least 4 years with NGOs in leading Monitoring and evaluation /program quality team.
Demonstrated experience in the area of Monitoring, partnership, inclusion and DRR programmatic areas.
A commitment to, and understanding of, participatory approaches to development.
Previous experience of managing multi-disciplinary teams and the ability to lead, motivate and develop others.
Interested applicants should send CV and application letter. Candidates should in their application letters also state current and expected salary, and the date they will be available if selected for the position and clearly indicate the position and location s/he is applying for. Applications should be send to:
Candidates should include in the subject line of their application their full names and the position s/he is applying for.
Plan is an independent organization with no religious, political, or governmental affiliations and is an equal opportunity employer.
Plan is an equal opportunity organization and female candidates are highly encouraged to apply.
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