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GIZ

Vacancy Announcement 08/2015

GIZ- SDR-ASAL Program

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft furlnternationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.

In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors.

The Ethiopian government recognizes the high economic value of livestock and its products like milk, meat and leather produced through the traditional pastoral farming. Therefore, the pastoral and agro-pastoral population is supported in strengthening their drought resilience, allowing them to adapt their farming system to a changing natural and economic environment. German development cooperation participates with the program Strengthening Drought Resilience of the Pastoral and Agro-Pastoral Population in the Lowlands of Ethiopia in selected pilot areas in Afar. Major activities will be participatory land use planning with all stakeholders in selected kebeles, water harvesting and rehabilitation of degraded rangeland followed by participatory rangeland management as well as training for pastoralists, administration and service providers. To set this new program up, a team of experts is needed keen to work for pastoralists communities. The jobs will offer the opportunity to form together a challenging project.

Position: Secretary/Cashier

Place of work: Semera, Afar Region with duty missions to Addis Ababa

Remuneration: as per the GIZ scale

Application Deadline: 10 February 2015

Summary  of duties and responsibilities:

• Manage daily office operations and provide secretarial & administrative support In order to ensure that the services are effective and efficiently Implemented.

• Handle petty cash accounts.

• Carry out general administrative tasks like putting up the filing system.

Tasks:

Administration;

• Maintain good flow of communication between stakeholders and the Program office.

• Provide prompt and accurate information to the staff and other customers concerning the overall vision, mission and mandate of the Program.

• Prepare I compile information package about the program

• Gather and disseminate relevant information for the staff.

• Direct customers to the appropriate staff member.

• In collaboration with the Finance and Administration Officer, takes care of vehicle dispatching assignment and field fleets arrangement.

• Handle flight and hotel bookings and compile air ticket invoices, make a summary and forward to Finance Section for payment.

• Takes charge of accommodation arrangements of arriving visitors and short and long term experts,

• Coordinate for workshops and meetings; arrange logistics, catering and ensure stationeries and necessary equipment’s are on place.

• Announce meetings, keep records of the proceedings, and issue minutes for all such meetings.

• Prepare general correspondence, letters and memos in English, Afarigna & Amharic as may be required.

• Receive incoming e-mail, other messages and correspondence and re-route to concerned person or office.

• Ensure that messages, letters and outgoing correspondence are dispatched by mail, e-mail, by hand or fax.

• Conduct oral and written translations as required.

• File documents according to GIZ’s filing requirement.

• Maintain office equipment and ensure that fax and photocopy machines are ready for service.

• Ensure the availability and proper functioning of necessary office supplies and office equipment.

• Report major damages of office premises and equipment and initiate the necessary repair.

• Keep information confidential particularly in the field of personnel and finance.

• Supervise office cleaners/messengers.

Finance and Accounting;

• Ensure timely payment of utility bills

• Process and issue the Program’s official Cash Receipt for all incoming cash.

• Make a timely cash replenishment request when the petty cash reaches to the minimum balance

• Support Finance and Administration officer in Finance and administrative issues.

• Coordinate with Finance and Administration Officer for general administrative support (e.g. process requests and inquiries for general services)

• Perform other duties as may be assigned.

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