Finance and Administration Officer

JOB SUMMARY

Project Concern International (PCI) is non-governmental and non-profit international organization dedicated to enhance health, end hunger and overcome hardship in vulnerable communities worldwide.  PCI is currently looking for a qualified and experienced Project Accountant. The Project Finance Administration Officer is responsible for the accounting transactions, recordkeeping, reporting, and collection of cash/checks from bank; handle cashes, travel/project advance settlement, and others. She/he deposits all collections in the proper bank accounts. She/he also files financial documents, stamps paid mark on all settled invoices and issues checks to customers and vendors, registering all checks sequentially on cash register book.RESPONSIBILITOIES

• Carries out accounting functions of the project such as preparing payment documents, analyzing transactions, and recording financial data in Excel for approval.


• Prepares payment documents, including checks, monthly salary payroll and effect payment, pay income tax and other payables to the respective government bodies after getting approval.


• Organizes and conduct need based financial management trainings to relevant staff of partner organizations..


• Maintains inventories and ensure proper use of organizational resources.


• Prepares and submits financial documents to Country Office regularly at the end of each month for approval.


• Prepares bank reconciliation statement, payroll reconciliation, payable and receivable schedules for approval on monthly basis.


• Prepares budget execution on monthly basis to ensure all costs are expended based on the approved budget line items.


• Ensures that fixed asset registers are properly maintained and updated, staff provident funds are current and properly recorded, advances and payables are settled on time.


• Makes all the necessary adjustments in the books of accounts for approval.


• Maintains backups of the Excel records regularly and keeps in safe place to secure the financial data in case of computer damages.


• Participates and assists in budget preparation and review activities.


• Receives cash and checks on a pre numbered cash receipt documents of the organization, deposits collected money in the bank intact.


• Keeps blank and signed checks in safe.


• Submits a copy of cash receipt and bank deposit slip to the country office along with monthly reports.


• Maintains cash register book to follow up daily cash balance.


• Verifies source documents for proper approval/authorization before they are filed and recorded.


• Stamps paid mark and cross-references on all invoices and other financial supporting documents daily.


• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.          


• Processes VAT reimbursement in line with USG VAT refund procedure and guideline as and when needed.


• Maintains filing of all financial documents and reports.


• Ensures that materials are stored in order and safely; they are distributed or dispatched according to PCI asset management policies; maintains list of up-to-date asset list;


• Ensures vehicles assigned to the project are properly deployed according to PCI fleet management policy;


• Supervises support staff and store management;


• Reports and follows up outstanding and unsettled payments and receipts.


• Performs other financial related duties as assigned by Administration and Finance Officer.

REPORTS TO: Program Manager for Humanitarian Assistance and Resilience

Qualification 

• BA in Accounting, Finance or Business Administration or Collage Diploma

Experience

•  5 years for  BA and 6 years for College diploma after graduation


• Experience in working as a project accountant in International NGO and  familiar with USG’s  rules and regulations

Technical Skills

Required:

• Able to work accurately, Confidence in handling money, Knowledge of written and spoken English, Good skills in computer applications Firm belief in teamwork, gender equality, Able to communicate in a friendly and efficient manner

 Competence

• Respect, accountability, courage, excellence, integrity, stress tolerance, collaboration, customer focus, contributing to team success, interpersonal skills.

Closing date: May 07, 2016