Temporary Driver Job at Plan International Ethiopia - 2015

Position : Temporary Driver

Reports to : Transport Coordinator

Number of Post : One (1)

Duty Station : Country office, Addis Ababa

Terms of Employment : Fixed Term Contract (Six Months)

Closing Date : September 9, 2015

The Driver is responsible for the safe transportation of passengers and goods timely to authorised destinations on the basis of previously agreed trip schedules. He/she commits to scheduled departure (pick) and arrival (drop) times and assists with the accurate estimation of travel times. 

Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

 

·         Performing driving duties on the basis of daily trip schedules and co-responsible for the feasibility of the schedule and for ensuring that the agreed departure and arrival times are met.

·         Reporting of any problems (delays) in the schedule and ensuring that the Transport and Security Coordinator is updated about his/her whereabouts at any time, suggesting solutions for accumulative delays and schedule disturbances when necessary.

·         Responsible for the condition of the vehicle he/she is driving by performing daily, weekly and distance-driven vehicle checks to ensure good condition of the vehicles.

·         Following up maintenance of vehicles in an external garage when advised to do so by the Transport and Security Coordinator.

·         Ensuring the accuracy and completeness of trip records, vehicle logbooks/sheets and fuel and maintenance records; updated vehicle logbooks/sheets, trip- and fuel records at any time;

·         Ensuring every day that the condition of the vehicle he/she is driving is fit for use ;

·         Immediate communication to the supervisor of any deviations from schedules previously agreed, feedback about schedule feasibility and accurate estimation of travel times.

 

Typical Responsibilities – Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

 

1.   The driving role:

·         performs driving duties on the basis of a daily trip schedule, as well as upon ad-hoc request from the Transport and Security Coordinator;

·         drives safely and carefully, observing the speed limits and traffic rules; takes extra caution in bad weather or if the road is in bad condition.

·         follows the Vehicle Management Guidelines and ensures that all passengers do the same, especially with regard to wearing seat belts;

·         immediately informs the Transport and Security Coordinator about any deviations from the schedule or changes in ETA or ETD;

·         updates vehicle logbooks/sheets, trip- and fuel records and ensures that they are signed appropriately;

·         makes timely requests for refuelling and performs the necessary administration;

·         always carries a valid driving license while driving;

·         Ensures assigned vehicles are checked every morning for operation of electrical systems, water levels, oil level, brake & clutch fluids level, and accessories are available e.g., jack, spare wheel, wheel spanner, mats, first aid kits, fire extinguishers etc

·         performs daily vehicle checks according to checklist/instruction, and every week inspect assigned vehicles and accessories and fill out the inspection form

·         ensures that the vehicle is in good condition and equipped with the necessary tools and safety materials as well as routinely checks the validity of insurance and next service time and promptly advice the Transport and Security coordinator;

·         Maintains cleanliness of all assigned vehicles (inside and outside)

Maintains clean personal grooming habits and be in uniform at all times. Ensure vehicle has adequate fuel and is fuelled at ¼ tank unless proceeding to the field and recording the quantity & km reading on the Log sheet. Plan ahead to meet anticipated field travel requirements e.g. fuelling, pre-field checks, travel documents, vehicle expenses, and any other documents Liaise and prepare well in advance in collaboration with persons travelling well ahead for packing instructions, timings etc Report all vehicle costs incurred while in the field to the Transport and Security coordinator. Report and make booking for routine servicing of assigned vehicles well in advance to the Transport and Security coordinator

·         Report any accidents, damages, loss of items, defecting, and incidents no matter how small or slight to the Transport and Security coordinator on arrival or on noting them using the vehicle defect form.

Report/communicate immediately any route changes while driving staff transport/field to the Transport and Security coordinator due to security, bad weather and road conditions as the situation arises. Participate in orientation of new Transport staff and assist them in settling down. Give feedback on training one has attended that may be beneficial to all. Comply with and observe the Ethiopian Traffic Law & organization’s policies on driving at all times. Ensure all details on the Log sheets are filled out (date, time, km readings, fuel details), promptly collect used sheets at the end of every month or when filled up, to avoid loss or defacing. Attend regular meetings and actively participate in discussions.

·         Measure and evaluate own performance when required and overall performance at the end of the year.

·         is responsible for the correct loading and unloading of the vehicle;

·         secures and guards the vehicle while outside the Country Office premises;

·         Ensures that the vehicle is not on the road between 7:00 pm and 6:00 am and that all exceptions of this rule have been approved by the Transport and Security Coordinator or his / her representative

 

2.   Role related to vehicle maintenance

·         follows up of routine preventive maintenance on Plan Ethiopia vehicles (oil and filter changes, greasing, lubricating) and check-ups according to schedule;

·         assists the Supply Administrator with the identification of spare parts and consumables used and with the correct recording of stock transactions;

·         follows/checks maintenance performed by external workshops under the coordination of the Transport and Security Coordinator;

·         signs for works performed and materials used both internally and externally

·         Updates the vehicle logbook accordingly.

 

3.   Other tasks

·     Performs any additional duties as and when requested by the Transport and Security Coordinator and/or the Logistics Manager.

Child Protection and Gender Equality

 Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.

 Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.

 Reflect appropriate gender equality components in the revision of country resource mobilization strategy to ensure Plan has adequate resources to fulfill its program requirements in mainstreaming gender equality.

 Ensure projects are designed based on Plan’s Gender Equality criteria.

 Provide inputs and guidance to the program department on potential donors interested on gender equality thematic area.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

 

·         Completion of Secondary school education

·         Valid 3rd grade or above Driver’s Licence with no history of major accidents within the last 3 years

·         Minimum 3 years professional experience in a similar position.

·         Substantial field experience in driving throughout Ethiopia.

 

Skills Specific to the Post

 

·         Good command of spoken English,

·         very good familiarity with the area the project/program is situated

·         Good knowledge of field level realities of humanitarian NGOs work

·         Automotive background is an added advantage

Interested applicants should send their CVs and application letters only. Candidates should in their application letters also state current and expected salary, and the date they will be available if selected for the position and clearly indicate the position and location s/he is applying for. Applications should be send to:

Candidates should include in the subject line of their application, their full names and the position s/he is applying for and only short listed applicants will be contacted.

Plan is an independent organization with no religious, political, or governmental affiliations and is an equal opportunity employer.

Plan is an equal opportunity organization and female candidates are highly encouraged to apply.

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