Finance/Admin Assistant Job at International Rescue Committee - IRC - 2015

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world.   We address both the immediate, life saving needs of conflict-affected people in an emergency and the reconstruction needs in post conflict societies.  IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.  The IRC is an international agency with offices in London, New York, and Geneva. 

 

Summary Statement of Duties and Responsibilities

Under the direct supervision of the Camp Manager and technical support from Assosa based Finance and HR/Admin Department or designated Finance Officer, the Finance Assistant is responsible for all financial and Admin activities in Tongo Refugee Camp & Ashur Site.

 

 Routine Financial Duties and Responsibilities:

·       Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations

·       Keep well organized Book of Accounts at the Field Office in accordance to the Finance Manual.

·       Keep filing systems in which documents could be readily available and easily traced to.

·       Undertake all financial duties with at most care and with persistent effort.

·       Give attention to detailed accuracy and neatness in documentation.

·       Ensure the correctness of Documents, amounts, dates, signature, etc…

·       Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.

·       Operates the petty cash and cash in office Funds by holding the authorized level of cash.

·       Ensure the availability of petty cash in safe at all times and replenish it timely.

·       Keep safe box cashes as per regulation.

·       Effect Cash payment for approved purchases; labor Services, Utilities etc without delay.

·       Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.

·       Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.

·       Assist and cooperate with all IRC Finance and supply chain team in all their requirements.

 

Periodic Duties and Responsibilities

·        Weekly effect Tongo Refugee Camp Payment

·        Assist the field office Finance teams at end of each month and at the end of each fiscal year in account closing activities.

·        Periodically plan, control and report performances of the Position.

·        Each month stamp original documents “PAID or RECEVED BY IRC” before sending to Assosa field     office.

·        Each month retain photocopies of original document before sent to Assosa field office.

·        Perform other appropriate duties as assigned by Camp Manager, FC or Finance Manager/Officer

Administration/Human Resource Duties.

-        Keep personnel files for all Tongo  based social workers with copy.

-        Maintain through knowledge of the personnel policies and provide support for the field office staff.

-        Communicate with HR Asosa for draft letters, memos and short reports of administrative nature as required.

-        Handle incoming and outgoing telephone calls.

-        Ensures that office supplies required are always available in the office.

-        Responsible for collection and submission of Time and Effort sheet for Tongo camp staffs.

-        Assist the camp manager  in ensuring that the IRC personal policy, IRC staff national policy and the IRC WAY was properly respected and implemented by all the IRC staff

-        Collecting staffs insurance receipts from Tongo Based staffs & file copy of each receipts & distribution of list too.

-        Supervise and ensure provide technical support for staffs who is under supervision  

-        Perform other appropriate duties when assigned by the supervisors

 

·        Diploma in Accounting/Management and minimum of 3 years relevant experience or B.A Degree in Accounting/Management 1 year relevant experience.

·        Minimum of 6 month IRC internship service is a plus

·        Excellent Operating skill of Excel and Word is required. ·        Knowledge of Sun Accounting system and/or other accounting software is advantageous ·        NGO experience is a plus. ·        Ability to communicate well in English ·        Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail

·        Permanent Address and present address (if different form permanent) and telephone number

·        Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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