Ethiopia: 16-078: Finance Manager - Ethiopia

16-078: Finance Manager

Country: Ethiopia

Department: International Operations

Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is recruiting for a highly qualified Finance Manager for an anticipated five-year Title II Development Food Assistance Program (DFAP) in Ethiopia.

JOB SUMMARY

The Finance Manager will have full oversight of the financial management and operational aspects of the project in accordance with donor regulations, including the elaboration of accounting features. S/he will be responsible to present the financial expenditures and pipeline and interface with the community at social audit events. S/he will be responsible for budget forecasting, expenditure tracking, and financial analysis, as well as grant and contract management and financial reporting. This position will be based in Addis Ababa.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•Support the Chief of Party in managing all financial and operational aspects of the program, including annual budget development, work plan and activity budgets, and ensuring compliance with USAID and International Medical Corps’ requirements and policies.

•Conduct regular program expenditure tracking, monitoring program performance and preparing monthly pipeline analyses.

•Oversee grant and contract management and compliance aspects of the sub-grants program.

•Establish standards and procedures to ensure the compliance program’s effectiveness and efficiency, maintaining compliance to organizational policies, procedures and internal controls.

•Responsible for all financial aspects of the project; provide internal and external financial reports, ensure compliance with Government of Ethiopia and Donor rules and regulations. This function includes ensuring that all financial reports are submitted on time and that all accounting data are updated, reconciled and fully supported with backup documentation

•Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policies and procedures

•Review and account for payment transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

•Monitor and review the financial reports of consortium partners.

•Present and facilitate review of actual to budget expenditures report

•Monitor cash flow to ensure the Field Office has adequate cash on hand to fund project operations, requests weekly cash transfers, but not in excess of immediate disbursement needs, provides detailed breakdown of cash request

•Ensure adequate and smooth cash flow; investigate safe means of sending cash.

•Ensure cash safety protocols and procedures are in place and followed.

•Ensure copies of all documents are frequently scanned and shared with HQ.

•Manage hiring, training and supervision of finance and admin staff for the project

•Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context

•Give training to local staff and, when/as needed, consortium partners and local partners with regards to financial management

•Ensure compliance to local labor laws including contracts, compensation packages, taxes and working hours

•Actively promote International Medical Corps’ Code of Conduct, ethics, values, and standards, including Prevention of Sexual Exploitation and Abuse

Qualifications:

Master’s degree required with Business or Publication Administration and a focus on Accounting / Finance.

•At least ten years of financial management experience in programs that are of a similar scope and scale to this program, including working effectively with host government officials, donor partners, and social audits is required.

•Demonstrated expertise in financial management of multi-sectoral programs that include infrastructure development.

•Proven leadership qualities required

•Strong negotiation, interpersonal and organization skills

•Demonstrated understanding of and experience using accountability and accounting practices

•Knowledge of DFAP and other donor assistance policies and reporting requirements

•The candidate must be professionally proficient and fluent in written and spoken English and Amharic is highly preferred.

•Based in Addis Ababa, with frequent travel in project areas.

•Experience in Ethiopia required.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.