Grants & Finance Officer

Founded 75 years ago, Plan International is one of the oldest and largest children’s development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan is independent, with no religious, political or governmentalaffiliations and is an equal opportunity employer.

The Plan International African Union (AU) & Pan Africa Program is the liaison Office to the African Union as well as Plan’s coordinated policy advocacy and campaign engagement body at the Pan African level.  Its strategic focus is guided by four thematic programmatic namely: Child Rights, Child Protection, Education and Youth empowerment.

Plan International AU Liaison & Pan Africa Program Office in Addis Ababa, Ethiopia seeks to recruit a Grants & Finance Officer.  Reporting to the Director, African Union Liaison & Pan Africa Program Office, the position holder is responsible in ensuring timely and reliable grants financial analysis that leads to effective decision making by the Pan Africa Program and the wider Plan Region of Eastern and Southern African and West Africa Regional Offices.

PURPOSE OF THIS POSITION:

Accurate Financial analysis and reporting in compliance with standard and acceptable accounting policies and procedures

• Reconcile monthly inter office records b/n various Plan offices


• Maintain the SAP system and generation of periodic financial tracking reports for decision making.


• Review exceptional reports in the SAP/PPM and communicates to the responsible budget holder/s for the necessary corrective action/s


• Timely delivery of all donor financial reports for the Pan Africa Program


• Review all partners’ reports to ensure proper funds absorption as well as monitor compliance.


• Prepare bank reconciliation statements: to ensure that there is no discrepancy b/n the bank and Plan records, and ensure that any differences are resolved accordingly.


• Process 3rd party payments.

Ensure Accurate monthly processing of the Payroll compliant to HR policies in place

• Prepare the staff monthly payroll sheet considering all legal requirements and agreements.


• Prepare quarterly severance & holiday provisions:


• Deposit staff provident funds,

Technical support on the day to day business processes to the Pan African Program Office

• Timely facilitate cash transfers to ensure smooth operations for the Pan Africa Office.


• Review and manage petty cash replenishment as per recommended standards and policies


• Coordinate the harmonization of incomes and expenditures and prepare all financial forecasts.


• Coordinate all financial audit processes


• Collect bank advices timely and submit them for recording.


• Settle Government statutory obligations as per the time schedule


• Prepare foreign currency permit letters.


• Maintain staff ledger for advances and ensure timely liquidation

Pan African office Business plan in place in order to support funding plans

• Support the Pan Africa Program annual and other budgeting processes


• Review assigned partners liquidation documents, maintain the overdue balance within the level of acceptable limit and facilitate the subsequent fund release.

Liaison officer between banks and other agencies to facilitate smooth flow of work

• Liaise between the finance department with Banks, Charities of Civil Society Agency, Inland Revenue & customs Authority for timely communication and necessary actions.

Educational Qualification and Experience

• A degree in Accounting. ACCA certification is desirable.


• Five years of relevant experience with at least one year at a supervisory position.

Knowledge

• Good working knowledge of NGO sector.


• Good knowledge of accountancy software,


• Good knowledge of accounting and experience

Skills Specific to the Post

• Knowledge of the software applicable to Plan International and other computer applications


• Good Financial Management skills


• Fluency in written and spoken English (a must)


• Good communication and report writing skills

Competencies and values

• Ethical and supportive


• Self-motivated and self-starter


• Interested in and committed  to Plan International Ethiopia’s mission/activities


• Able to work with minimum supervision on his her assignments


• Enthusiasm to represent Plan International Ethiopia


• Ability to generate and interpret financial records

Leadership Attitudes & Behaviours

• Able to work in a team environment.


• Able to coordinate others

Closing date: April 26, 2016

Plan International is committed to providing a work environment in which all individuals are treated with respect and dignity. Final candidates will be vetted in accordance with Plan International’s Child Protection Policy, including appropriate reference and security checks.