Head of Mission Assistant. REF: JIG-08-ADM15

General

·         Provides support, guidance and advice in the day-to-day coordination of MSF programs in-country, in accordance with MSF Country Policy and in line with MSF quality standards and in accordance to the country law and context.

·         As a member of country management team, contribute to strategic decision-making in the mission and participates to the MCT meetings

 

Context overview and analysis

·           Assist the HoM/Deputy HoM in context analysis.

·           Update general information for MSF internal documents, and advise on cultural appropriateness of organizational activities and individual behaviors.

·           Ensures information gathering, analysis and interpretation on the National and Regional legislation and regulations on humanitarian issues and activities of INGOs to improve operational co-ordination.

 

Procedural Tasks and reporting

·           Participates actively in the organization and redaction of the following procedures in order to ensure they are finalized timely and in line with the requirements of the concerned GoE bodies:

Project proposals, Project Agreements, Quarterly and annual reporting, Annual evaluation process, MOUs etc.

·           Report weekly on his/her activities to the HoM/Deputy HoM.

 

 

External Relations and Meetings

·           Establishes and actively fosters a network of counterparts relevant to our operations.

·           At the request of the HoM/Dep. HoM, represents MSF in meetings (NGO, official bodies, administration etc).

·           Proactively ensures MSF is up to date with all relevant health information so to best align our programs and react to emergencies.

·           Pushes and follows project documentation and permissions in a proactive manner.

·           Facilitates the HoM, Dep. HoM and other CMT members in maintaining optimal relations with government & non-government organizations.

 

Administrative

·           Assists in translations, formulations of letters, interpretation as per HOM/Dep HoM request.

·           Sets up accurate filing systems and ensures that they are being maintained

·           Keeps up to date documents.

 

Emergencies and assessments

·         Facilitates required procedures with GoE bureaus for exploratory missions, assessments and emergencies response in coordination with Emergency Team Leader/HOM and FC´s.

·         Coordinates the local procedures for exploratory missions and emergency interventions especially in regard to Governmental structures.

·         Assists the emergency team in preparation and signing off project proposals and agreements and assists them with reporting.

·         Supports exploratory mission, assessments and emergency response when requested by the HoM/ Deputy HOM.

 

Field Support

·         Will conduct field support visits to boost capacity of Field Coordinator assistants/deputies as well as give cultural, contextual and operational support to the Field Coordinator.

·         Help to foster a positive connection and understanding of MSF within the field teams.

·         If the need requires and as directed by HOM, Hom Assistant will fill short-term gaps of the Field coordinator.