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Internal /External Vacancy Announcement
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Founded more than 75 years ago, Plan International (Plan) has global presence in 69 countries and is one of the oldest and largest children’s development organizations in the world. Plan is committed to actively safeguarding children from harm and ensuring children are fully protected and safe. Plan takes seriously its responsibility to promote child-safe environment and practices. Positive actions will be taken to prevent child abusers from becoming involved with Plan International in anyway, and stringent measures will be taken against any Plan staff and/or associates who abuse a child.
Working in 72 countries across the world, Plan’s stated Global Strategic Goal (2011-15) is to reach as many
children as possible, particularly those who are excluded or marginalized, with high-quality programmes that
deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviors reflect the corporate values. Plan is committed to realizing child rights and is obligated to provide children with whom it works a safe and conducive environment.
Plan has been operating in Ethiopia since 1995, and currently operates in five regions of the country with a range
of multi-sectoral development and humanitarian programmes. We seek a person with a strong sense of integrity and personal commitment to help us further the Plan-
International mission in Ethiopia program.
Position 2 : Field Emergency Response Manager
Reports to : Head of Programmes
Number of Post : One
Duty Station : Gambella
Terms of Employment : Fixed Term (1 Year)
Closing date : September 09, 2015
Purpose of the Job
The Emergency Response Manager leads and manages the emergency team and is the interface between the team, Head of Programmes and the Country Director. The post holder aggressively strategizes and positions Plan Ethiopia to respond to emergencies and disasters in areas of operation and new areas when necessary. The post holder oversees and supervises program development, planning, implementation, monitoring, resource mobilization, networking, coordinating, documenting, dissemination; advocating and also responsible for the quality and effectiveness of Plan’s emergency response within his/her designated area of responsibility.
The key role of the Emergency Response Manager is to ensure the development and implementation of six emergency response plans as follows:
Emergency response program plan; Emergency response funding plan; Emergency response communication plan; Emergency response capacity and capability plan; Emergency response partnership plan; and Emergency response logistics plan.
Dimensions of Role:
Assessment, program design and planning
In association with the Country Director, Head of Programmes and Programme Manager ensure emergency assessments are executed and an integrated emergency response, implementation and clear exit strategies are developed.
Coordinate the development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy.
In collaboration with the business development team, assist and advise the Country Director with securing donor funding for emergency projects.
In collaboration with the business development team, oversee project design and proposal preparations for institutional and public funding
Emergency project management and implementation
Maintain closer ongoing surveillance of the developing humanitarian emergency situation, including the refugee crisis, and adjust interventions and activities according to gaps and needs.
Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with Plan’s humanitarian accountability framework, relevant SPHERE standards, and essential environmental mitigation measures
Ensure that the different sectoral and sub-sectoral activities are implemented in a coordinated and integrated manner with relevant stakeholders and counterparts.
Ensure all personnel understand and carry out their duties in accordance with humanitarian principles, core values, Code of Conduct and the SPHERE standards.
Key End Results and typical Responsibilities:
General management and leadership
Ensure all team members are fully briefed on all aspects of security in collaboration with the security coordinator, social and cultural norms and local conditions and behaviour while implementing the emergency response.
Lead the Plan emergency response team and be responsible for the quality and effectiveness of Plan’s emergency response and be accountable for developing, planning, implementation, coordinating and managing emergency activities.
Establish and maintain constructive working relationships, with other NGO’s, UN agencies, host government, bilateral and multilateral donors, and other principle stakeholders including the UNHCR and UNICEF.
Take active role in representing plan in cluster coordination and humanitarian forums.
Recommend changes to team composition and functioning with Country Office and partners to maximise emergency programme both in term of quality and effectiveness.
Create the conditions to ensure effective teamwork and morale through team building exercises and practices.
Conduct performance appraisals of emergency response team staff as required and ensure regular feedback and mentoring of individual performances.
Ensure the Country Director and the Country Management Team are kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, budget and other significant developments.
Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, colour, sex or creed.
Design and operationalize all emergency response programs as per International Humanitarian Principles.
Represent and build the profile of Plan Ethiopia on emergency work and maintain adequate accountability and transparency in our work,
Human resources
Ensure that human resources implications for Plan International for both existing and anticipated emergency response are fully assessed, identified, described and communicated as appropriate.
Monitor ongoing human resources needs, issues, and make recommendations and adjustment accordingly.
Participate in seeking volunteers, local consultants, identification of needs for specialized skills e.g. education in emergencies, protection in emergencies, etc formal recruitment of staff(s) and/or mobilizing and surging in closer coordination with P&C Manager, RESA, national offices and IH, at times of necessity for responding to large scale humanitarian response and disasters within Ethiopia.
Prepare a roaster of people in the organization who are interested and can work during the time of emergency.
Public relations/media
Support the Country Director and Communications and Marketing Manager to ensure positive coverage and the timely provision of situation reports and fundraising material to NOs, RESA and IH.
Ensure all information, publicity and fundraising material recognises and respects the dignity of disaster victims of children and their families.
Program support
Ensure that logistic and admin support will be established at field level and all supports are provided while responding the emergency programs.
Ensure compliance with all host country legal, contractual, labour and statutory requirements.
Ensure with the Logistics Officer the establishment and maintenance of a functional procurement and supply chain management system.
Ensure with the Logistics Officer the timely and appropriate establishment of all logistics infrastructure (warehousing/ transport/distribution) and associated operating/management /monitoring systems.
Ensure with the Head of HR& OD that the systems used for HR are adapted to the emergency context to ensure a rapid response while maintaining an acceptable level of accountability in regards to the recruitment and deployment.
Assist the CO review the current structure and responsibilities of the emergency response team particularly with a view to ensuring balanced staff responsibilities in order to avoid overload and/or burn out.
Review logistics and HR policies to ensure that they are appropriate for an emergency response to the context of Ethiopia.
Financial management and planning
Ensure with the Head of Finance and grant accountant the establishment and maintenance of PLAN International financial management and accounting systems for all assessment, response activities and assets.
Communications and Working Relationships:
Telecommunications
Ensure that secure and reliable communications/information management facilities are established and maintained.
Ensure, in collaboration with the Head of Admin and Logistics, emergency response team members are familiar with usage, procedures and relevant communications protocols and look after the staff safety.
Key internal contacts
Country Director, Head of Programmes, CMT member, Emergency Response Team members, NOs, RESA, and IH.
Key external contacts
NGOs, CBOs, UN agencies, bilateral and multilateral donors, private sector and other principle stakeholders including the UNHCR, WFP and UNICEF
Reporting lines
The Emergency Response Manager reports to the Head of Programmes.
All key emergency response team personnel in Gambella report to the ERM.
Dealing with Problems:
People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills.
Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
Work style: It will be well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
Knowledge, Skills and Behaviors Required to Achieve Role’s Objectives:
Education and Qualifications Required
Essential
Minimum B.A. /B.Sc. degree in a relevant discipline (development studies, rural development, economics, community development, agriculture, public health, disaster prevention, preparedness and humanitarian response or equivalent) and Master’s degree is preferred.Proven experiences and ability to coordinate and collaborate with different organizations including the government and demonstrable working experience in emergency response work. 10+ years of relevant and practical experience preferably in the NGO sector or demonstrated equivalent combination. Hands on managerial experience are required.
Desirable
Post graduate qualification in disaster risk reduction; conflict analysis; humanitarian response, climate adaptation; and program management including result-based monitoring and evaluation and demonstrable years working experiences in South Sudan.
Knowledge
Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
Technical competencies
Demonstrable humanitarian aid experience in natural disasters and emergency repose in a very complex situation. High level of all aspects of managerial experience, including managing multi-million dollar budgets Experience in complex decision making and leading a multi-disciplinary, multi-national team under difficult circumstances The highest level of expertise in representation and negotiation with governments and donors Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management.
Skills
Exceptional conceptual and strategic thinking skills Excellent interpersonal skills, including the ability to build relationships with colleagues at long distances Fluency in written and spoken English and knowledge of one of the local languages is an asset Excellent written and oral communication skills, including presentation and public speaking Ability to prioritize and multitask
Behaviours
Performance
Creates strong sense of purpose within own part of the business and with stakeholders Holds self and others to account to deliver on agreed goals and standards of behaviour
Strategic thinking and delivery
Sees contribution of own part of the organisation in wider Plan and external context Balances future vision with practical delivery
Influencing
Effectively reaches out and influences large groups of people
Learning
Supports learning, sharing and knowledge management
Self-Awareness
Analytical, empathy to the people who are suffering and service oriented Aware of different levels of capacity and respectful and supportive of local knowledge
Physical Environment and Demands:
Frequent traveling to the target states and counties and villages and to the region when necessary
Level of Contact with Children:
Min contact: Occasional direct interaction with children
Interested applicants should send their CVs and application letters only. Candidates should in their application letters also state current and expected salary, and the date they will be available if selected for the position and clearly indicate the position and location s/he is applying for. Applications should be send using the below address with subject statement “Applying for ERM” .
P.O. Box 65
Only short listed applicants will be contacted. Note that applicants who had applied in the first advert will not need to apply again.
Plan is an independent organization with no religious, political, or governmental affiliations and is an equal opportunity employer and female candidates are highly encouraged to apply.
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