Logistics Advisor, Ethiopia

Closing Date: Tuesday, 31 July 2012

Description

GOAL Ethiopia

GOAL has been working in Ethiopia since 1984 implementing a range of development and nutrition response activities, including working with street children, pastoralists and rural small holders. Currently GOAL is implementing development programmes in three rural areas of Ethiopia and a Street Children's programme in the capital, Addis Ababa. Development programmes have a strong focus on health, nutrition, WatSan, and livelihoods, with particular emphases on integration of activities and community participation as a core feature of activities. Cross cutting issues include gender, the environment, child protection and HIV/AIDS. GOAL Ethiopia utilises a strengths based approach to all development activities, and increasingly so in humanitarian response s.

GOAL Ethiopia operates a complex multi-faceted emergency/humanitarian response programme that focuses on health, WatSan, nutrition and livelihood responses. Through this programme, GOAL has developed significant expertise in Community based Management of Acute Malnutrition (CMAM), including capacity building of MoH staff, nutrition surveys and assessments and supplementary feeding activities. GOAL currently works in four regions of Ethiopia - Oromia, Amhara, SNNP, and Somali regions, and overall GOAL Ethiopia currently works in approximately 15 locations throughout Ethiopia.

Currently GOAL Ethiopia's major funders are USAID/OFDA, Irish Aid/MAPS, Irish Aid/EHAF, HPP and ERFS, EU, Comic Relief, EU/ECHO and UNOCHA and GOAL, plus a number of smaller donors. Funding for 2012 is about €11m, with total committed funding for 2012/13 of about €16m. GOAL Ethiopia employs 584 Ethiopian staff and has three full time expatriate staff, plus a small number of expatriate staff on short term contracts supporting ongoing responses.

Dolo Ado, Somali Region – Refugee Response

Since January 2011, a combination of a severe drought and insecurity in Somalia has driven over 300,000 Somalis into Ethiopia, Kenya, Djibouti and Yemen – raising the total number of registered Somali refugees in the region to over 982,000. The influx of refugees overwhelmed the already poor host communities; Ethiopia and Kenya were also suffering from the worst drought to hit the region in 60 years. Famine was declared in six areas of southern Somalia in July 2011, but humanitarian assistance in the south was extremely limited until late September 2011, when there was a massive scale-up of the response. In 2011-12 Over 115,000 refugees fled across the Somali border into Ethiopia and more than 155,000 Somali refugees are now dispersed in five camps in Dolo Ado. The refugees from Somalia arrived in an extremely vulnerable position, with many families losing children to malnutrition en route or after arrival in Ethiopia.

In Dolo Ado in mid-2011 a combination of high acute malnutrition and a clinically confirmed measles outbreak led to crude and under five mortality rates five times the rates normally seen in stable refugee camps. While the number of deaths among children under five has decreased since the dramatic levels seen at the height of the influx earlier last year, the most recent nutrition surveys have found prevailing high levels of malnutrition. Due to the acute emergency faced by new arrivals, adults are also facing higher rates of malnutrition and are being considered for entry into targeted nutrition programs, rather than as part of the normal health services .

GOAL is operational in three locations in Dolo Ado – preregistration, transit and Boramino camp. Transit and preregistration sites are in Dolo Ado town, Boramino is some 22km away. Transit and preregistration sites are where newly arrived refugees start the registration process prior to transfer to Boramino camp. Regular Activities include wet blanket supplementary feeding and treatment for those suffering from severe and moderate malnourishment.

General Description of the Role

To support the logistics function in GOAL's response in Dolo Ado with the aim of: 1.Providing effective and timely logistics support to all programmes in relation to supply chain, assets, premises, fleet management, communications and safety & security; 2.Ensuring that all GOAL logistics tasks are carried out in compliance with the GOAL and donor requirements; 3.Continuing to improve logistics systems that are in place and amending as necessary; 4.Ensuring that GOAL offices are adequately set up; 5.Serving as the security focal point for GOAL Dolo in assistance to the Country Director; 6.Building the capacity of the GOAL logistics team through their respective supervisors.

Key Duties

General

To familiarise self and comply with all the policies outlined in the GOAL Logistics Manual and relevant donor requirements;To identify training needs and support training to all logistics staff and management team on the GOAL Logistics Manual & GOAL Dolo Security procedures;To oversee the completion of the required reports and submission of the monthly logistic reports to the Country Director and GOAL Dublin.

Procurement

Ensure all GOAL staff are trained in order-planning and are aware of the main procurement procedures;Implement and coach a logistics supply team in effective systems for management and prioritisation of incoming orders;Ensure extensive supplier and market reviews are carried out and a preferred supplier list are established;Ensure that all logistics personnel are trained in donor procurement guidelines and that all procurement activities adhere to these;Ensure that all procurement files are completed as per logistics manual and financial requirements.Ensure that order tracking sheets (PDTS) are communicated to relevant personnel.

Fixed Assets Management

Ensure that all procedures and documents pertaining to Asset Management as per the Logistics manual are in place and being followed;Ensure on going update of the fixed Asset Register.

Vehicle and driver Management

Ensure that all aspects of driver and vehicle policy are implemented and adhered to;Ensure that all car movements are well planned and plans are adhered to;Ensure that checks related to safety of vehicles are carried out on a regular basis;Ensure that a car / motorbike maintenance plan is set in place and executed to set standards;Ensure that timetables are in place for renewing of insurance / taxation / road licences etc and that vehicles at all times comply with relevant legislation;Ensure that vehicle usage is controlled and monitored (including fuel usage, etc);Ensure that all relevant monthly reports are compiled on time.

Stocks & warehousing

Ensure implementation of all store management procedures and associated documents in line with GOAL Logistics Manual;Educate & coach relevant staff in store management systems.

Premises management

Oversee management of all logistic aspects related to office compound and guesthouses in all locations through supervision of logistics team;Oversee implementation of generator management system - including system of Total Cost of Ownership, and mechanical efficiency analysis.GuardsTechnical supportFollow up power requirements & generators

Communication systems

Ensure that all GOAL personnel are monitored and trained in communication operations and procedures, and that these procedures are adhered to.

Auditing

Do an internal audit of logistics procedures on a regular basis (minimum quarterly) to ensure that systems are being properly implemented;Work with visiting audit staff to ensure that issues are addressed within required timelines.

Security and Safety

Act as the Security Focal Point for GOAL Dolo Ado on a daily basis (the Country Director remains overall responsible on security matters);Ensure that security guidelines for Dolo are regularly reviewed, updated where necessary, and implemented;Monitor security at all field locations on a daily basis, advising CD of any incidents that occur;Compile weekly security report (combined with general logistics report) and issue to CD;Follow up incident reporting (safety & security incidents) in all bases and ensure that copies of all reports are filed;Ensure that all logistic measures have been designed and implemented in order to ensure safety of all staff.

Technical Support

Where possible, Logistics Coordinator and logistics department should look to develop technical expertise in relevant areas (with support from GOAL Technical Support Unit TSU where necessary) which can provide additional support to projects and programmes;Focal point for any visits from security and logistics representatives of GOAL TSU.

Requirements

Essential:

1+ years of overseas logistics experience with an International NGO;Appropriate skills and experience in the capacity building and training of staff and of developing and implementing systems;Knowledge of project management, vehicle management, communications systems, IT, procurement, stock control and management systems;Experience of working in insecure environments and knowledge of security management systems and approaches for NGOs;Ability and willingness to travel, including to insecure environments;Strong computer skills in Microsoft packages, including Word, Excel, and Outlook;Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;Positive attitude towards challenges, ability to work under own initiative to find solutions.

Desirable:

2+ years of overseas logistics experience with an International NGO, including 1 year as Logistics Coordinator;Masters Degree in relevant subject;Hands-on experience in areas such as repairing/maintaining vehicles, computer and communications systems setup an advantage;Experience in proposal development, budget preparation and report writing desirable.

If you would like to apply for this job please do so via the following link:

http://www.candidatemanager.net/cm/Micro/JobDetails.aspx?&mid=YGTYD&sid=...

Thank you.

Somali RefugeesCommunication Systems
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