Field Coordinator

Job Description

General Assignment: 

• Overall management of the programs and support activities and staff of the Arsi/Asela Base


• Overall management of the security


• Continuous strategic analysis of the security and humanitarian context in the region


• Representation of ACF and liaison with authorities, UN, NGOs at field and regional level


• Line managing PMs, Log, admin and HR base


• Reporting and communication 

Duties and Responsibilities:

 1: Overall Management of the Programs and Support Activities in Arsi/Asela Base Program Development

• With the support of the local Program managers and the Technical Advisers in AA, participate and contribute the development of new projects including feasibility, draft of concept notes.


• Work in close collaboration with the program management team on the implementation of policies and practices (Designed at head quarter  and Addis Ababa level) ensuring the documentation of experiences and lessons learnt for the betterment of the program;


• Support the Program managers(PM’s) in implementing a sound monitoring system PM’s are responsible for the monitoring of their project with the technical support of the technical advisers (TA)

2: Projects Management and Supervision: 

• Support PMs in human resource and general management issues, budget follow-up and forecast, partner relations, external and internal communication;


• Coordinate closely with the Finance Manager and the HR manager ensuring good lines of communication between administration and all projects and adherence to administration procedures and policies;


• Support the PMs to ensure sound budget management practices are followed and all reporting practices are in line with donor requirements; review practices on a regular basis;


• Support the PMs to ensure that each project is carried out in strict accordance with the yearly budget approved by the CD, on schedule and according to approved internal plans, proposals and other contracts with donors and third parties;


• Support the PMs in the preparation of reports to donors and HQ ensuring implementation and adherence to the internal validation process;


• Liaise with AA to ensure the sound follow-up of the technical quality of the projects by the relevant technical advisers;


• Liaise with AA to mobilize the resources of headquarters to organize support missions according to the needs expressed by the PMs;


• Support the teams in achieving the set objectives and a quality of intervention as per ACF standard


• Support the team in monitoring, evaluation and documentation of experiences and application of lessons learnt.

 3: Overall Management of the Support Team 

• Supervise logistics, HR and administrative reporting from logistics /HR/Finance at the Base and channel from/to capital logistics, finance and HR for Awassa


• Supervise and ensure coherence and efficiency of Arsi/Asela base logistics and administration activities


• Supervise field contribution for logistics, administration and HR for program proposals and reporting


• Directly line manage base finance, base logistic, base HR and PMs Provide strong supervision, guidance and advise they may require in order to carry out their tasks


• Ensure positive team spirit and intervene/ mediate in case of disputes


• Ensure regular and timely appraising


• Ensure proper break planning and gap coverage


• Directly manage security incidents and reporting in Arsi/Asela base under the supervision of CLM/CD


• Be the focal point for security management in Arsi/Asela base, supervising the log base


• Validate field movement planning according to security plan


• Take the lead and direct action for security management/ incident management in Arsi/Asela base in case of breakdown of chain of command.


• Analyse the regional security context using all available sources


• Alert CLM and CD pro-actively on imminent risks and threats and suggest plan of action/ impact on operations in Arsi/Asela base


• Advise the DCDP and program departments in strategic programming with regards to impact of security on program activities


• Maintain and develop networks and sources for security context analysis


• Prepare weekly Arsi/Asela base security situation reports (meteo) compiling the base input from log base


• Analyse the regional humanitarian context using all available sources in collaboration with Program Departments and contribute to timely alerting on humanitarian emergencies


• Prepare the humanitarian context section of the monthly mission Sitrep for Arsi/Asela base, compiling the input of Program Managers

 4: Representation of ACF and Liaison with Regional Authorities 

• Participate in technical meetings at field level related to programs, involve and accompany Project Managers if detailed technical input is required.


• Participate in humanitarian coordination meetings at field level and at regional level, the latter in rotation with the country management team in Addis


• Participate in the organisation and ensure successful donors field visit in collaboration with CD/DCDP


• Represent ACF towards authorities and lead negotiation especially for project agreement, extension, etc.


• Collaborate with the Program and Liaison Department in the capital in order to ensure timely production and submission of reports and communication to local authorities at field level


• Delegate where necessary and possible the participation in relevant meetings to other staff


• Ensure proper and timely communication between local authorities at field level, ACF country management team and Program Departments


• Monitor and supervise the general management of partnership relations; ensure smooth and fruitful communication with partners and all relevant actors; ensure support and assistance is available to partners in line with needs and requests;

 5: Reporting and Communication 

• Compile the operational section for Arsi/Asela’s input to the monthly mission Sitrep and supervise the production of Sitrep input for base support and PMs.


• Provide regular updates and reports to the CD on all issues pertaining to program management;


• Ensure good internal communication practices are in place and in collaboration with all staff, review on a regular basis (team meetings, reporting procedures and so on);


• Ensure the program management is closely informed about the country situation, social and political environment, evolution of the context and other relevant internal development;


• Ensure coordination between PMs in order to develop experience sharing, documentation and application of lessons learnt.

Educational Qualifications and Skills Required:

Qualification/Level of studies: At least three years of field experiences in operational management of humanitarian-development programs

• A proven track record on project management on one of the following topic (WASH, FS, Nutrition) or a proven track record of support management of humanitarian-development project (Admin, Log, HR).


• Excellent capacity of strategic humanitarian context analysis


• Proven record of security and base management in development and  post-crisis settings


• Strong management skills and leadership, pro-activity


• Strong communication, networking and representation


• Basic knowledge of ACF program and procedures is advantageous


• Good team worker, facilitator and mediator

Required skills: Computer skills (MS Word, Excel and Internet) – Good organizing capacity – Diplomacy – Rigour – Autonomy – Transparency – Resourcefulness – Management – English – humanitarian spirit –hard-working- Negotiating capacity

Salary and Benefits:  According to ACF salary scale and Social benefits policy

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How to Apply

If you are interested, please send your application composed of: none returnable CV, Covering Letter with “Field Coordinator”written in the subject line, and two references to the following addresses:

Action Contre la Faim – Addis Ababa – Human Resources Department, P.O. Box 2357,  (Nearby Dinberwa Hospital, Behind Mulmul Bakery)

or Directly In Person to ACF’s Sekota, Kabri Dahar, Gambella, Mega and Arsi Health Department Office Number 3 ;
Deadline:  22^nd April 2016 before 5:00pm

NB: Only short listed applicants will be communicated on and selection process includes technical test and an interview.
“Women are Highly Encouraged to Apply”

Job Categories: Management Jobs. Job Types: Full-Time. Job expires in 30 days.

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