Programme Assistant - Governance

Summary of Key Functions:

· Support to formulation of strategies in the Parliament ,Elections ,Human Rights and other programmes under the governance portfolio
· Support to management of the CO programme in areas assigned
· Administrative support to the Parliament, Election and Human Rights and Governance Programme Units
· Support to resource mobilization
· Support to knowledge building and knowledge sharing

Duties and responsibilities:

1. Supports formulation of strategies in the Parliament, Elections and Human Rights programmes focusing on achievement of the following results:

· Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

2. Provides effective support to management of the CO programme in the Parliament, Elections and Human Rights and other areas assigned focusing on the achievement of the following results:

· Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
· Presentation of information for audit of NEX projects.

3. Provides administrative support to the Parliament, Elections Human Rights and other Governance Programme Units, focusing on achievement of the following results:

· Preparation of non-PO vouchers for development projects requisitions for development projects.
· Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
· Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
· Making budget check for requisitions, POs and vouchers.
· Verification of direct payment requests against the annual work plan and the budget, based on verification checklist.

4. Supports resource mobilization, focusing on achievement of the following results:

· Review of contributions agreement, managing contributions in Atlas.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

· Participation in the trainings for the operations/ projects staff on programme.
· Contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

* Demonstrates commitment to UNDP’s mission, vision and values.
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:

Knowledge Management and Learning

* Shares knowledge and experience
* Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness

* Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
* Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
* Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management

* Focuses on result for the client and responds positively to feedback
* Consistently approaches work with energy and a positive, constructive attitude
* Remains calm, in control and good humored even under pressure

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