Project Administrator (PADM) Job at Program for Appropriate Technologies in Health (PATH) - 2015

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

 

We seek to recruit a Project Administrator for the Ethiopia Country Program Office. The Project Administrator will be responsible for Monitor project/s Monthly Expenditure Reports (MERs) against budgets and alert Responsible Project Manager and other project staffs of all budget variance, monitor sub agreements, sub contracts and technical service agreements with Partners and collaborating agencies, prime contractors, subcontractors and consultants, establish system to support efficient project administration and compliance with applicable policies, rules, and requirements. The Project Administrator will be based in Addis Ababa. 

Specific duties and responsibilities:

Financial Management

Lead development and preparation of the project’s activity and annual budgets;Manage project/s activity budget in coordination with the Responsible Project Manager/s (RPM), prime contractor, subcontractors as appropriate;Monitor expenditure level against project/s activity budget and alert the RPM and other project staffs of all budget variance;Prepare and review different payments for contractors/consultants providing technical expert services;Prepare /review project payments as per PATH system and ensures full documentation of all transactions; Ensure that all financial transactions are properly coded and charged to the correct line items and project codes;Ensure compliance with all financial and taxation laws of Ethiopia, Such as income tax, withholding tax, etc.Review monthly Expenditure report and budgets with the RPM and Country office Finance and operations team;Prepares periodic and regular project/s financial reports as deemed necessary;Manage donor relationship relative to financial and regulatory aspects.

Contract Management

Initiate and execute sales force agreements for various services;Monitor sub agreements, sub contracts and technical service agreements with partners and collaborating agencies, prime contractors, subcontractors and consultants;Manage consultant agreements following PATH procedures, including payments, tracking and monitoring deliverables  and budget;Ensure that all agreements are entered in to only in accordance with PATH policies and procedures;

Logistics/Travel and Meeting 

Assist project staffs in preparation of travel schedule, completion of travel forms and expense report;Assist the RPM and other Senior staffs in managing visits of PATH staff based outside of Addis Ababa;Assist with arrangements and provide  support for local and regional meetings, trainings and workshops;Manage project staff and visitors travel plans and arrangements;Mange project vehicle/s;

Project Support/Procurement

Participate in preparation of work plans and reports, Scope of Works (SOW) and Terms of References (TOR) required for project implementation;Establish system to support efficient project administration and compliance with applicable policies, rules and Requirements;Provide full range of logistical arrangements for project related activities;Initiate and involve in project procurement activities;Organize, assemble, reproduce, bind and distribute reports, proposals, correspondences and other project/s materials.

Others

Undertake and support those requests from HQ and other units;Create and maintain separate records for project/s files;Participation in new business development –proposal budget development efforts;Prepare Charities and Societies Agency (ChSA) annual work plan and report pertaining to project/s under her/his custody.

Please visit our website http://www.path.org/jobs to apply for the position under Job Number 6683.  Application deadline is May 15, 2015. Only short listed candidates will be contacted.

PATH is dedicated to diversity and is an equal opportunity employer.

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