OFFICE ADMINISTRATOR, Ethiopia (Ref. OA, Ethiopia)

Sustainable Water and Sanitation in Africa (SUWASA) Sustainable Water and Sanitation in Africa (SUWASA) is a new regional initiative financed by the US Agency for International Development (USAID) and implemented by Tetra Tech ARD (a company based in the USA) through the regional office in Nairobi, Kenya. The mission of SUWASA is to foster the transformation of water and sanitation services delivery in Sub-Saharan Africa to achieve long-term financial sustainability through the application of market-based principles, engagement of the private sector within a conducive policy and regulatory framework. SUWASA is implementing a project in Hawassa in cooperation with the City Administration of Hawassa and the Hawassa Town Water Supply and Sewerage Service Enterprise (HTWSSSE) with the objective of transforming the utility into a more efficient and autonomous organization and stimulating the adoption of performance based management practices based on commercial principles.
Key responsibilities

a) Responsible for the day-to-day management of the SUWASA office in Hawassa;
b) Serve as primary liaison with office lease agreements and maintenance needs;
c) Assist the Team Leader with maintaining a daily cash flow record including preparing the request for replenishment from the Regional Office in Nairobi; and daily monitoring of cash availability to cover office expenditures.
d) Ensure that all expenses, payments, receipts, bank reconciliations and any financial information as may be required by the Project Coordinator are captured in Quickbooks;
e) Undertake human resources functions including establishing and maintaining effective personnel management records and files;
f) Manage the facilitation of special events, staff meetings and workshops;
g) Supervision of the procurement system for equipment and supplies ensuring robust quality control and due diligence in full compliance with Tetra Tech ARD and USAID policies, procedures and regulations.

Qualifications and Experience:

a) At least a Bachelors Degree in Human Resources Management, Personnel Management, finance or any other relevant social science;
b) Good working knowledge of Microsoft Office and QuickBooks Pro – a requirement;
c) Proficiency in written and spoken English is essential;
d) At least 3 years experience in an equivalent position in an international organization of which at least 1 year should be in a similar international organization; Experience with a USAID funded program especially with regards to processes and procedures will be an advantage.

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