Finance officer

Under the direct supervision of the Field manager, the Finance Officer has the overall responsibility of recording accounting transactions, field office financial management, monitoring of cash inflow and outflow, budget.

Major duties and responsibilities:

 

• Reviews payment requests to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the grant agreement.


• Makes sure that all payments are made after approval has been obtained from the designated official.


• To monitor checks are used sequentially, appropriately and completed correctly.


• Checks cash payment vouchers and the related documents submitted by the cashier for replenishment are correctly and reconciled with the documents and the cash count.


• Ensure that all cash operation procedures and internal controls are strictly followed.


• Carries out cash count at the end of every week and at any other interval as per the IRC policy.


• Records all cash in office, petty cash and bank transactions on the excel format using the correct codes.


• At the end of the month or at any appropriate shorter interval,
  
  • Reconciles cash balance per records with the result of cash count,
  
  
  • Reconciles bank balance as per records with the balance on bank statement (Prepare Bank Reconciliation),
  
  
  • Investigates and explains any difference arising from the reconciliation, if any.
  
  
  • Send all original financial documents and financial report prepared in excel format at the end of every month.
  
  


• Provide training on IRC financial policy rules and procedures.
  

   

  
  


• Oversees that the office’s cash operations are carried out properly and whenever irregularities are observed, report to field manager and Assistant Finance Controller/Finance Manager.


• Ensures that the established control systems for assets acquisition, handling and utilization are consistently applied.


• Checks that vehicle fuel consumption is within normal limits by comparing the mileage with the corresponding fuel consumption.


• Tracks the status of personal advances and ensures their timely settlement.


• Make sure the Authorization Schedule issued is in place and appropriated logistics/procurements are completed and attached.


• Make sure taxes and any other liabilities paid timely.


• Coding all the transaction properly on the Finance vouchers as per approved PR.


• Ensure the fulfillment of all financial documents (Collections and disbursements) is as per the IRC audit requirement.


• Responsible for staff development under direct supervision