Supply Chain Assistant -Warehouse

Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Warehouse is responsible for ensuring the overall supply chain activities on asset management, vehicle operation management and warehouse management in Jinka. The supply chain assistant-Warehouse must be proactive on delivering the necessary tasks as required.

 

Detailed Responsibilities:

 

The essential functions of this position include, but are not limited to:

 

• Maintain & update asset tracking at the satellite office.


• Ensure items stored in the warehouse as per IRC supply chain policy & procedures.


• Ensure materials are stored and arranged in an orderly manner in terms of grant, item category and similarity, ease of accessibility, and frequency of item’s movement with the objective of optimum utilization of storage space.


• Ensure all materials on the warehouse are placed in a clean and neat manner.


• Ensure all proper warehouse documentation is in place and Make sure the warehouse documents are secure at all times.


• Organizes and conducts monthly and annual inventory at the satellite office.


• Update stock records on the prolog software when there is any transaction.


• Ensuring the quantity and quality of materials during delivery and check with the raised PR’s and asking Confirmation for quality of coming materials from the requested department.


• Follow up the maintenance of equipment’s in the satellite office.


• Ensures the maintenance of office, furniture, and warehouse.


• Ensure deliveries of program and office supplies are in conformity to the quality and quantity of the purchase requests as per IRC supply chain policy and procedure.


• Supervise a team of Drivers at the satellite office.
  

   

  
  


• Ensure the timely vehicle arrangements in the satellite office.


• Maintain records of vehicle documents, inventory etc in a transparent and professional way.


• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.


• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.


• Verify and compile OT for staff under supervision.


• Ensure the proper documentation of the department at Jinka satellite office are  full, up to dated  and  consistent including  documentation of vehicles, assets, equipment and  ware house.


• Carry out any other duties as assigned by Filed Manager and Supply Chain Manager.

 

Expected Deliverables:

• Maintain full and accurate asset records.


• Maintain consistent  arrangement for operation


• Maintain transparent warehouse transactions


• Maintain transparent & professional documentation


• Provide on-time, standard monthly reports to the Supply Chain manager / Filed Manager.

 

 

Personal Characteristics:

• Strong sense of personal integrity.


• Attention to detail.


• Strong supervisory skills.


• Ability to multi-task.


• Team spirit and problem solving abilities.


• Ability to work independently & under pressure

• Ability to meet deadlines

• Degree/Diploma in supply Chain management, Management, Economics,  business administration  or related fields

• Minimum of three years relevant experience for Diploma and one year relevant experience for  degree


• Very good knowledge and experience in Microsoft Word and Excel software application.


• Must have good command of both spoken and written English and Amharic.


• Proven Ability to handle workloads and to work under pressure.


• Give attention to details


• NGO experience is plus


• Adaptability: working in a multi-cultural environment.


• Excellent representational skills.

Closing date: Jul 06, 2016