Program Finance Officer Job at Protestant Agency for Diakonia and Development - 2015

The Protestant Agency for Diakonia and Development is an international NGO, and a member of the Action by Churches Together (ACT) Alliance. It supports food security, health and education projects implemented by local faith based and civil society partners in Ethiopia, Somalia, South Sudan and Sudan. The organization hereby invites qualified applicants to apply for the following position. 

Reports to: Finance and Office Coordinator 

Duty Station:   Addis Ababa with occasional travel as required 

Main Tasks and Responsibilities

Financial Project Management of a project portfolio of partner organizations in the Horn of Africa region (Ethiopia, Somalia, South Sudan, and Sudan)

Conducts and documents financial reviews of funding applications of implementing partners, including budgets, financial reports and funds release requestsReviews and checks the accuracy of all supporting documents from implementing partnersCompares financial expenditures over against implementation plans and levels of compliance with the Protestant Agency for Diakonia and Development and other donor requirementsInsures that project financial reports are submitted by partners in a timely manner as specified in the cooperation agreementParticipates in closely monitoring of partner budgets and contractual agreementsAssists in reviewing of partners financial and audit reportsParticipates in monitoring of incorporation of recommendations arising from financial reviewsFacilitates trainings for implementing partners on organizational regulations and standardsConducts field and monitoring visits to implementing partners Participates in capacity assessments of existing and new partners Accepts other duties and responsibilities as assigned by the supervisor

Office Finance Management as part of the finance team of the Horn of Africa Regional Office

Assists with compliance of office polices, plans and proceduresAssists in identifying risk areas; analyzes and provide recommendation for mitigation, Assists in controlling the office cash balance, records of all entries including payments and advancesConducts bank reconciliation on monthly basis or more frequently as requiredPrepares cash flow position and ensure that funds are properly handled and accounted forReviews payment requests for completeness, proper authorization, compliance with policies and procedures, reasonability of costs, as per generally accepted accounting practicesFollows up the payments according to the allocated budgetReviews financial documents and administers encoding into the accounting software systemInsures timely advance settlementInsures timely cash depositsCarries responsibilities for the administration and archiving of office finance documentsConducts registration and yearly counting of fixed assetsMaintains and controls the stock balances of the organizationAssists in preparing of relevant documents for auditsAccepts other duties and responsibilities as assigned 

Communication 

Communicates well with colleagues and a wide variety of stakeholders (full proficiency and fluency in English, both oral and written, is a requirement)Produces excellent written documentationsProficient use of IT and office software, far beyond the average in MS Word, Excel and PowerPoint, as well as effective, precise and flawless online communicationEstablishes good record of contacts with partners

Accompaniment of partners 

Shows passion for working with, supporting, and walking alongside partnersInteracts confidently with a wide range of domestic and international partnersShows special insight, vision and compassion for working with and empowering especially marginalized communities

Networking and cooperation 

Cooperation with strategic partners in the Horn of Africa region, the East Africa/Horn of Africa desk, the Africa Department and other relevant departments / desks at head office level (Berlin, Germany)Develops expertise and specializes in a self-guided manner in at least one of the focus areas of the organization: livelihood, health, education, climate changeAssists in further developing linkages and collaboration with relevant academic and issue-based national and international networks Constantly updates herself or himself on issues important to the organization by literature review, engagement with social and professional communities of practice, and participation in relevant conferences as requested

Teamwork 

Acts as a team player and values team work with a strong service orientationPuts success of the team over personal achievementWell-organized, positive attitude, efficient and time effectiveAbility to work according to directives given and by own initiative and as part of a teamConducive ability to adequately give and receive professional feedbackKeen to learn, appreciating constant challenges

The motivation letter should be exactly 2 pages and structured along the following guiding questions:

(2) Personal motivation for studying, working, and applying in the development field?

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