Program Assistant Job at Protestant Agency for Diakonia and Development - 2015

The Protestant Agency for Diakonia and Development is an international NGO, and a member of the Action by Churches Together (ACT) Alliance. It supports food security, health and education projects implemented by local faith based and civil society partners in Ethiopia, Somalia, South Sudan and Sudan. The organization hereby invites qualified applicants to apply for the following entry level position. 

Reports to: Senior Program Officer 

Duty Station:   Addis Ababa with occasional travels as required

Main Tasks and Responsibilities

Project Management 

Assists program officers in ensuring partner compliance with policies and procedures of the Protestant Agency for Diakonia and Development and other donors’ requirementsAppraises and prepares written summaries and analyses of project applications as well as financial and narrative project reportsEnters information into various databases and contributes to constant quality control of electronic and written documentation/archivingMonitors and keeps tight timelines even when under pressure in a self-guided manner and produces high quality outputsPrepares and participates in meetings and trainings Prepares and participates in field and monitoring visits to implementing partners and follow upsMaintains and archives the documentation of projects Shares and documents lessons learnt and good practices and contributes to internal knowledge managementAssists in the drafting of ToR’s and the implementation of partner capacity assessmentsAccepts other duties as assigned

Communication 

Communicates well with colleagues and a wide variety of stakeholders (full proficiency and fluency in English, both oral and written, is a requirement)Produces excellent written documentationsProficient use of IT and office software, far beyond the average in MS Word, Excel and PowerPoint, as well as effective, precise and flawless online communicationEstablishes good record of contacts with partnersAccompaniment of partnersShows passion for working with, supporting, and walking alongside partnersInteracts confidently with a wide range of domestic and international partnersShows special insight, vision and compassion for working with and empowering especially marginalized communities

Networking

Develops expertise and specializes in a self-guided manner in at least one of the focus areas of the organization: livelihood, health, education, climate changeAssists in further developing linkages and collaboration with relevant academic and issue-based national and international networks Constantly updates herself or himself on issues important to the organization by literature review, engagement with social and professional communities of practice, and participation in relevant conferences as requested

Teamwork

Acts as a team player and values team work with a strong service orientationPuts success of the team over personal achievementWell-organized, positive attitude, efficient and time effectiveAbility to work according to directives given and by own initiative and as part of a teamConducive ability to adequately give and receive professional feedbackKeen to learn, appreciating constant challenges

Academic expertise

BA in Social/Development Studies and related field PADD thematic area of operation mentioned under (4.)

Desired 

Diploma or Degree in Information Technology Systems or Information Communication Technology  from a recognized University/College 

Experience

Relevant work and/or internship experience of up to 2 years  in an international or national NGOs is a plusDemonstrable focus of academic and professional work on thematic areas relevant to the organizationFamiliarity with financial statements and basic accounting is an assetExperience with – issues such as gender, population growth, HIV/AIDS, environment, disability/differently abled persons is an additional asset

Competencies

Excellent interpersonal, communication and presentation skillsExcellent English and Amharic communication skills, both verbal and written are required (other languages are a plus)Enjoys working in teams and with international colleagues of diverse backgroundsMotivated to work in a fast-paced environment as a result oriented team playerExcellent IT skills, exhibiting a far beyond average command of office software functionalitiesStrong attention to detail, diligence, dependable in delivering quality results in time

The motivation letter should be exactly 2 pages and structured along the following guiding questions:

Personal motivation for studying, working, and applying in the development field?

Attach specific qualifications,  in particular related to English language proficiency and IT competence

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