Deputy Chief of Party_ Operations (DCOP) Job in Ethiopia by Save The Children - 2015

JOB SUMMARY:
The Deputy Chief of Party_ Operations (DCOP) manages POTENTIAL program operations and budgets which are being implemented in Tigray, Oromia, Amhara, SNNPR, Afar and Somali regions in a decentralized area hubs system of Save the Children, Ethiopia Country Office.
Overall the DCOP Operations responsibilities include ensuring POTENTIAL program operational efficiency and effectiveness; supporting the finance, operations and award management staff in compliance and budget management; building operational capacity of staff and implementing partners; leading office and facilities management in Addis Ababa and regional hubs; developing and monitoring annual budgets; regularly reporting on progress; supporting operational coordination between partners; and supporting human resources management as needed.  His/her strategic management of programme implementation and operations will ensure the area office is in accordance with Save the Children’s policies and practices, its vision, mission and values.
S/he works in a team with the POTENTIAL Technical teams, Hub Directors and Operation staffs on a day-to-day basis in relation to work habits, logistical support, staffing issues and external relations.  As a member of the POTENTIAL Senior Management Team, the position holder is responsible to contribute to issue resolution, programmatic and administrative planning and representation within the relevant Bureaus and donors. 
KEY AREAS OF ACCOUNTABILITY:
As a member of the POTENTIAL Senior Management Team,

Contribute to leadership of the POTENTIAL ProgramSupport the development of an organisational culture that reflects Save the Children’s dual mandate, values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donorsHelp design and implement a coherent Programme Operations strategy that is consistent with agency practices and appropriate to program needsHelp establish, maintain, and improve active and regular working relationships with host government authorities, donors, partner agencies including donors, and local and international NGOsEnsure that the required support is provided promptly, at scale and in line with the rules and principles.

Oversight and Management of Program Operations

Responsible for overall coordination and support of POTENTIAL program implementationEnsure program implementation is in accordance of USAID rules, regulations and procedures per specifications of the Cooperative Agreement.Ensure appropriate procurement choices are made pursuant to USAID’s Procurement and Operations rules and regulations.Provide operations support to POTENTIAL activities and sub-awards to meet goals, timelines, and deliverables.Provide strategic guidance and leadership to operationalize POTENTIAL activities.Oversees programmes and budgets which are implemented through the decentralised system of area hubsEnsure programs are implemented according to plans and budgets, following the requirements of donor and the rules of donor compliance, in ways responsive to the communities and youth, in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures.Ensure that the program managers from different technical sectors reporting to the hub are coordinated, integrated and support each other to optimize programs and programsSupervise cost share to ensure activity information is complete per program requirements.Lead and organize workshops/trainings on Procurement, USAID rules and regulations, management, cost share, security, and other related topics.Ensure proper close out of awards in collaboration with Award unit.

Staff Management, Mentorship, and Development

Ensure and manage appropriate staffing within area of responsibilityEnsure that all POTENTIAL Operation staff understand and are able to perform their roleManage the team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularlyEnsure the recruitment, training, and promotion  of  staff as appropriate and ensure availability of appropriate professional development opportunities for staffIncorporate staff development strategies and Performance Management Systems into team building process.  Establish result based system and follow upManage the performance of staff in the program operations work area through:Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;Coaching, mentoring and other developmental opportunities;Recognition and rewards for outstanding performance;Effective and timely management of poor performanceDocumentation of performance that is less than satisfactory, with appropriate performance improvements / work plans 

 

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