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Job Title
CHIEF OF STAFF, D1
Department/ Office
Economic Commission for Africa
Duty Station
ADDIS ABABA
Posting Period
5 December 2012-3 February 2013
Job Opening number
12-POL-ECA-25928-R-ADDIS ABABA(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Office of the Executive Secretary (OES) at the Economic Commission for Africa (ECA). The incumbent works under the direct supervision of the Executive Secretary.
Responsibilities
Within delegated authority, the Chief of Staff will be responsible for the following duties:
Direct and manage the office of the Executive Secretary (OES).
Manage calendar and timing of ECA events in close coordination with Divisions, UN bodies and other local and international organizations.
Serve as Cabinet Office liaison to ECA substantive divisions and administration advising the Executive Secretary and key officials on policies, programmes and administration, which will most effectively enable the Commission to carry out its mandate.
Review, collect, coordinate, monitor and evaluate all requests from member states and advise the Executive Secretary as appropriate.
Monitor, review key division programmes, special events and advise the Executive Secretary on all matters related to administrative and programme developments and implementation in relation with the substantive divisions, other national, international and UN organizations and member states.
Liaise with all relevant divisions, member states, the host government, UN organizations, embassies and other organizations to ensure appropriate protocol arrangements for official ECA events.
Organize all invitations and responses to meetings, special events of the Commission and serve as secretary at meetings as requested by the Executive Secretary.
Advise on nature and level of ECA representation for official visits to member states and organize visits of senior officials from outside organizations to ECA.
Responsible for contacts at the highest level on behalf of the Executive Secretary for Heads of State, Government, Ministers, and Ambassadors.
Assist the Executive Secretary to carry out key leadership functions in policy development, strategy, priority and goal setting and oversight over programme and support divisions, the Commission's five subregional Offices (SROs) and the African Institute for Economic Development and Planning (IDEP).
Serve as focal point for the coordination of relations between SROs and Headquarters Divisions.
Act as main focal point and supervise the management of the Commission's external relations, including relations with member States, the host country, the Commission's policy organs, the African Union (AU) and the African Development Bank.
Act as focal point of the Commission and maintain liaison at the executive level with the Executive Office of the Secretary-General and United Nations Headquarters departments in general, as well as the Regional Commissions, Headquarters of UN Specialized Agencies and other multilateral organizations and institutions.
Provide administrative oversight to ECA's Information and Communication Service and, at the request of the Executive Secretary, may on occasion serve as spokesperson for the Commission and advocate for ECA's position on policy and development issues.
Oversee the substantive and organizational arrangements for the effective functioning of the Executive Committee and the Senior Management Team and ensure the liaison between these bodies and other supporting management committees. Preside over internal committees and working groups, as designated.
Responsible for politically sensitive follow up actions.
Undertake the programmatic/administrative tasks necessary for the functioning of the Executive Office, including preparation of budgets; assigning and monitoring of performance parameters and critical indicators; budget and programme performance.
Monitor, on behalf of the Executive Secretary, the Divisions that report directly to the Executive Secretary. Ensure the smooth running of all administrative matters of the Office of the Executive Secretary.
Manage, guide, develop and train staff under his/her supervision, and foster teamwork and communication among staff in OES and across organizational boundaries.
Represent the Executive Secretary, as requested.
Perform other duties as assigned.
Competencies
Professionalism: Demonstrated ability to provide intellectual leadership in a broad range of development issues on Africa, including on key development commitments and initiatives. Proven ability to manage a diverse spectrum of individuals and opinions, to identify core issues and to present them in a clear manner to top management. Sound political judgment and proven managerial skills. Sound knowledge of UN policies and procedures including administrative and programme management procedures and operations. Proven ability to produce reports, analyses and papers on technical issues; ability to review and edit the work of others, ability to establish and maintain contacts at all levels.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership: Serves as a role model that other people want to follows. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands.
Judgment/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Education
Advanced university degree (Master's degree or equivalent) in economics, political or other social sciences, management, business/public administration or related fields. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of an advanced university degree.
Work Experience
A minimum of fifteen years of progressively responsible experience in socioeconomic and development policy analysis, including at the international level. Experience in high-level dialogue on policy development with senior government representatives, heads of bilateral or multilateral institutions is required. Managerial experience, including with human and financial resources, budget and programme planning and analysis is required. Experience in streamlining and reorganizing organizational processes is required. Experience with development issues in Africa is desirable. Experience in Organizing all invitations and responses to meetings, special events of the Commission and serving as secretary at meetings as requested by the Executive Secretary is also desirable.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her, In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This vacancy is subject to availability of post.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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