Department: Human Resources 

Reports to: HR & Community service Department

Duties & Responsibilities

Purpose 

The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, manpower planning and performance monitoring.

1. Provide support to supervisors and staff 

• Ensure that accurate job descriptions are in place

• Provide advice and assistance with writing job descriptions

• Provide advice and assistance when conducting staff performance evaluations

• Identify training and development opportunities

• Organize staff training sessions, workshops and activities

• Provide staff orientations and inductions

2. Monitor staff performance and attendance activities.

• Monitor daily attendance and report them to various functions

• Investigate and understand causes for staff absences.

• Recommend solutions to resolve chronic attendance difficulties

• Provide advice and recommendations on disciplinary actions.

• Monitor scheduled absences such as annual leave  and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of operation 

3. Coordinate staff recruitment and selection process 

• Provide advice and assistance to supervisors on staff recruitment

Prepare notices and advertisements for vacant staff positions after the approval

• Screening application forms and short-listing the candidates

• Schedule and organize interviews/exams

• Conduct reference checks on possible candidates (if needed)

• Prepare and monitor orientation and induction for the new recruit

• Inform unsuccessful applicants 

4. Provide information and assistance to staff and supervisors on work related issues.

• Implement human resources policy and procedures.

• Promote workplace safety.

• Explain provisions of the HR policy & Procedure and labor law

5.   Manage HR routines

• Ensure that annual leave are registered and as per the schedule

• Manage personnel data filling and system

• Ensure that all HR records are held securely, manage personnel data filling system (both manual and electronic)

• Generate monthly HR Report monthly that includes number of employees by category (classified), annual leave, sick leave, absenteeism, training, orientation etc

6.   Provide support in handling staff Housing

7.   Manage the recruitment and replacement daily laborers

8. Perform other related duties as required at the farm and requested by the manager

Working Place:  Doni ,(Tibila Frame) arssi zone oromia 

Education:

Min requirement:  Diploma or Degree in HR or Management and other relevant filed

Experience 

Work:4 years Diploma  2 years Degree   relevant experience 

Specific Skills

1. Proficient in HR matter.

2. Able to communicate well with all levels of people.

3. Good writing and analytical skills.

4. Meticulous, detailed, well-organized and able to work independently to meet datelines.

5. Expert user of MS Excel and numerically inclined.

6. Excellent communication and interpersonal skills.

It is a registered legal entity with the charities and societies agency as per the new proclamation of the nation. Currently, ANOPA+ needs 2 candidates on the following positions & qualifications for ANOPA+ & NEP+/CDC GIPA – Adherence case management program.

1. Monitoring & Evaluation Officer

Overall Job Description:

Under the supervision of ANOPA+ & Project coordinator, the Case Management Project, M&E Officer will assist the Planning in the overall M&E activities related to the case management project. S/he will provide support to Case Managers & Adherence Supporters and assists in demonstrating progress in project implementation against the strategic objectives of ANOPA++. S/he will also be responsible for assisting in training database development, of M & E plans and the generation of regular and ad hoc reports for internal and external use.

Education/Training

• BSc in economics, statistics, M&E, social science or related fields.

Work Experience:

• Three years’ work experience in the area of M &E work and health/HIV related activities.

Technical skills

• Oral/written communication, interpersonal, organizational, supervisory, and presentational skill;

• Application of software and data management and analysis;

• Report writing and analytical skill;

• Computer knowledge (Microsoft office)

• Application of SPSS or other statistical software

2. Project Officer

Overall Job Description:

Under the supervision of ANOPA+ & regional coordinator, the project officer will assist site level planning and implementation of the overall activities related to the case management project. S/he will provide support to health facilities and adherence technical and assists in demonstrating progress in project implementation against the strategic objectives of the Regional Network, & preparing monthly plans & supervision reports s/he will also be responsible for assisting in the direct implementation of adherence support activities.

Education/Training;

• BSc Degree in health, or BA in social science, social work & related fields

Experience:

• Three years work experience in the area of ART adherence counseling and health/HIV related activities.

Technical skills

• Computer Knowledge (Microsoft office)

• Skills work plan development & report writing

• Ability to contact and negotiate with representatives of governments and funding agencies

• Ability to refine existing work plans, develop new plans as well as establish new program staff support

• Skills in supervision & monitoring activating.

A Glimmer of Hope – Ethiopia Country Office would like to him a Compliance Officer for its country office, on competitive bases. Hence, the country office here by invites competent individuals who fit the requirement stated in the advert.

JOB TITLE: Compliance Officer

DIRECTLY REPORTS TO: Finance and Administration Director

FUNCTIONALY REPORTS ON: None

DUTY STATION: Addis Ababa, Ethiopia Country Office

JOB SUMMARY:

Under the general guidance of the Finance and Administration Director, the Compliance Officer is responsible for partner compliance, partner financial audits, implementation of annual partner monitoring plans, partner finance staff capacity building, and program audits. Additionally, the Compliance Officer is expected to initiate policy improvements, contribute to the strengthening of Glimmer’s internal control system, and serve as risk assessment and management facilitator of both Glimmer and its partners. He/she is also required to undertake other financial management activities of Glimmer Addis.

RESPONSIBILITIES & TASKS:

1. The Compliance Officer is primarily responsible for managing and reporting on the partner compliance program for Glimmer’s Partners. This is accomplished by performing annual audits of each active partner, determining a risk level for each partner based on the results- of the audit, and developing and implementing a monitoring plan for each partner for the following year. Specific tasks to be performed for this responsibility include:

2. Ensure that all partners’ financial and operational activities are in compliance with Glimmer policies and program documents, Ethiopian law (tax laws, CSA laws and other applicable government agencies’ laws), US PATRIOT Act and other Donors’ requirements;

3. Check that all partners follow Generally Accepted Accounting Principles (GAAP) and other applicable laws and regulations in their accounting practices;

4. Evaluate partners internal controls systems and processes (financial, procurement, asset management, record-keeping, etc.);

5. Identify potential areas of compliance vulnerability and risk, and develop risk management and corrective action plans for resolution of such vulnerabilities;

6. Serve as primary point of contact between Glimmer and partners’ office in all financial, contracts, grants, and compliance matters;

7. The Compliance Officer is responsible for monitoring the financial aspects of all open programs. This includes:

Review proposals to ensure financial accuracy of information provided and raise any compliance issues identified, and assist with preparation of internal documentation;

Review fund transfer requests to ensure cost reasonableness and compliance with Glimmer requirements;

Conduct financial audits of all complete programs and assist in preparation of final completion reports;

8. The Compliance Officer is part of the Glimmer Addis finance team and wilt support the Finance and Admin Director as needed. This includes activities such as:

Assist Finance and Admin Director and program departments with budget preparation, monitoring, reporting, and evaluation of annual program budget performance;

Provide orientation and training to program staff on best practices of budget projections and tracking;

Assist the Finance and Admin Director in coordinating internal compliance review and monitoring activities

Continuously review and provide feedback on current policies, procedures and surveillance activities to seek to modify and improve the compliance program;
Takes leadership role in improving internal control systems both within the organization as well as in the partner organizations;

Perform any other duties as assigned by immediate supervisor.

SPECIFICATIONS:

A. Education: BA Degree in Accounting or Accounting & Finance

• Certification in CPA, or CIA/ACCA is advantageous (a plus)

B. Work Experience: At least 7 years of relevant experience in the area out of which at least 3 years are in INGO

Skills:

• Good team player and team builder;

• Fluent in English — both written and spoken

• Highly organized with strong attention to detail

• Cost-consciousness and strong problem-solving skills;

• Results oriented, proactive, innovative and improvement driven style

• Ability to self-motivate and self-regulate ownership and development of quality work products;

• Excellent report writing and communication skills;

• Strong computer proficiency with all Microsoft Office products, including expert knowledge of Microsoft Excel, internet etc.

General:

• Willingness to work extra hours;

• Energetic and enthusiastic approach to work

• Willingness and ability to travel frequently to different regions and project areas where Glimmer operates its programs

Personality:

Position: Cashier Accountant

Educational Qualification: BA Degree or Diploma

Experience: Minimum one year and above

Gender: Female

Essential: Excellent command of Amharic and English, both written and spoken (Very Important), good knowledge of tax procedures (Payroll, VAT, Withholding tax, Income tax, pension pmt, etc) and Computer Skills in Amharic and English.

Salary: Negotiable

Place of work: Addis Ababa

Terms of employment: Permanent

Job Summary
 

The Adult Care and Treatment Advisor will provide technical assistance to the Regional Health Bureaus to enable them to support the implementation of high quality comprehensive Adult HIV care and treatment services. 
 
Duties and Responsibilities
Under the supervision by the regional director, the ACT Advisor will have the following responsibilities:Provide technical assistance to the regional health bureau on the overall, clinical aspect of HIV program implementation;Provide technical support to the regional health bureau on the implementation of multidisciplinary meeting and monthly performance meeting;Support the regional health bureau in the planning, coordinating, implementing  and monitoring of clinical system mentorship, catchment area meeting, case review sessions, review meeting and supportive supervision;Identify challenges in the implementation of CoAg related activities and develop action items and discuss with assigned focal person of the regional health bureau;Participate in the regional health bureau joint supportive supervision and review meeting and develop action item on the identified gapsIn collaboration with CTD provide technical support to RHB by identifying needs to develop or/ and revise CSM SOPs, CSM documentation and reporting tools and CAM documentation and reporting toolsIn collaboration with CTD provide technical support to RHB to develop or/and revise and distribute Provider support tools (PST) and clients education materials (IEC);Provide technical assistance to RHB on development or revision of CSM network and CAM mapping of catchment health facilities.Assist regional health bureau focal person in performing training need assessment and planning of trainings;Support RHB in strengthening monitoring and evaluation and information system, facilitation of community linkages, patient flow analysis, improvement of adherence support system, development or improvement of referral system, etc.Support RHB in using service quality assessment indicators, development of assessment tools and SOP and setting quality bench marksSupport regional health bureau to strengthen blood bank and reliable safety programWork with pharmacy advisor on the implementation of HIV services at the facility levelActively participate in documentation of experiences, lessons learned, case studies and other technical documents;Prepare the CU ICAP regional offices monthly, quarterly, semi-annual and annual work plans and reports;Perform any other related duties assigned by the Regional Director

DKT Ethiopia invites potential applicants for the post of: Cashier

Station: Addis Ababa, Head Office

Report to: Finance Manager

Scope of Work:

• Make all cash payments as per approved payment documents, maintains cash book register, handles and properly keeps cheque books in safe custody, effects payment of cheques against receipts/invoices and proper signature of the recipient and prepares replenishment request summery;

• All cash and / or cheque collections from customers;

• Prepare and settle any tax obligations and staff provident funds;

• Assist in checking, coding, journalizing and recording payments;

• Perform other activities as required.

Qualification and Experience:

• University or college diploma in Accounting

• An understanding of and commitment to implementing financial guidelines, policy and procedures.

• Knowledge of administrative and clerical procedures and systems such as managing files and records.

• Experience: at least 2 years as a cashier or accountant, NGO experience is preferable.

Salary and Benefits: According to the organization scale.

Required Candidate: One

Employment Condition: permanent employment

Application deadline: May 29, 2015

Women with appropriate qualifications are highly encouraged to apply

Introduction:

The Brooke is a leading UK equine welfare charity, which has been working in Ethiopia since 2006 with a country office in Addis Ababa. The Brooke aims to improve the welfare of working equines, together with the livelihoods of people dependant on these animals. Brooke Ethiopia (B-Eth) is entering a new strategic phase and by the year 2020, Brooke Ethiopia will sustainably improve the equine welfare of some of the neediest rural and urban equines in Ethiopia. In order to achieve this, the role of Finance & Operations Manager is critical to the team’s success.

Current location: The Brooke Ethiopia (B-Eth) Country Office, Addis Ababa (with frequent travel to the field and Partners’ programme offices.)

Reports to: Country Representative (CR); this position will require regular interaction between Regional and Field Teams, other Senior Management Team (SMT) members and Brooke UK.

Staff managed by this post: Senior Finance Officer, Finance Officer, HR and Admin Officer, Office Manager.

Main Purpose of the Job: Overall management and coordination of B-Eth’s finances, HR and administration to include: 

Developing and implementing the country strategyEnsuring sound financial practices are established and maintained and rigorous budgetary controlManage HR systems and administrative proceduresThe Finance & Operations Manager is part of the Senior Management Team that gives strategic leadership to the country programme.

Main Tasks and Responsibilities:

Financial management:

As a member of the country management team, take a lead role on financial planning, budgeting, reporting and maintenance of financial system;Ensure robust internal financial procedures, systems, policies and controls are established, applied and complied with throughout the country programme by all staff;Regularly review and update the overall financial policy, procedures and processes to ensure that the systems are fit for purpose and in line with the Brooke minimum financial standards;Document and improve financial processes, where appropriate, to ensure effective use of resources and best practice;Ensure all payments are properly authorised in accordance with authorisation levels and the branch scheme of delegation;Lead and or advise (as appropriate) in the recruitment, management and development of financial, operations and administrative staff working in the programme and develop financial management capacity throughout the programme;Monitor and control the balance sheet accounts and manage the month-end procedures;Manage timely, accurate and systematic payroll and income tax payments for all national staff;Ensure compliance with the financial and other requirements of the BrookeBe responsible for the timely submission of financial reports, ensuring that appropriate approval processes in Addis, Oromiya and SNNPR have been followed;Produce/review and share monthly 30:70 monitoring report to the Country Representative and the senior managers tracking expenditure against the budget submitted to ChSA for the calendar year.

Legal Compliance:

Ensure that all legal requirements of The Brooke Ethiopia are met including, for example, the legal registration of The Brooke Ethiopia; all required reporting to government agencies; and compliance with the Charities and Societies Proclamation, the Employment Proclamation, the Tax Proclamation, and all other relevant legal frameworks.

Reporting and audit:

Prepare the annual statutory accounts ensuring they meet all statutory and accounting requirements, manage relationships with external auditors and ensure the audit and statutory accounts are completed in an efficient and timely manner;  Submit the audited accounts and accompanying reports to the CHSA within specified deadlines;Arrange and facilitate internal financial controls audits as required by the Brooke UK and ensure that recommendations are actioned and implemented in a timely manner;Review and present finance reports for the Country Representative to approve and send to The Brooke UK as required on a monthly, quarterly and annual basis;Review and share regular financial management reports to enable the Country Representative, the Senior Management Team and budget holders to plan and control the finances of the Brooke Ethiopia effectively.

Risk Management:

Maintain the Brooke Ethiopia risk register ensuring it is reviewed annually by the SMT, updated and posted on “Charity Magique”, or in other such form as required;Ensure a thorough analysis and understanding of financial risks and institute appropriate mitigation measures and control mechanisms.

Management and Leadership:

Directly manage and support field programme coordinators;Ensure that in turn, all the field programmes (projects) are properly and effectively managed and supported;As a key part of the Senior Management Team (SMT), actively engage in the strategic leadership and decisions of the country programme;Facilitates smooth and efficient communication and working relationship between project offices, partners and Addis office, and where appropriate, The Brooke UK. 

General:

Perform such additional tasks as may reasonably be required by the Country Representative;In undertaking the role, comply with all Brooke global and country policies and procedures;The role requires regular in-country travel, sometimes at short notice;This list of tasks may not be exhaustive and will be reviewed from time to time. 

Financial Planning & Budgeting Monitoring:

Prepare and review budgets, amendments and forecasts in conjunction with the Country Representative and others;Co-ordinate the annual financial planning and budgeting process including the provision of guidance and support to budget holders on preparing their budget submissions; ensuring that these are received on schedule; scrutinising submissions and resolving any anomalies with budget holders; and preparing draft consolidated budgets for and in collaboration with the Country Representative;Manage all aspects of management reporting within the organisation and provide information, guidance and regular management reports to enable budget holders to monitor and manage their budgets effectively;Prepare and present regular reports for the Senior Management Team on how expenditure is progressing against plan, with advice and recommendations as required;  Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs etc.); and communication costs (phone, e-mail, internet etc.).

Treasury:

Ensure funds are always available for the Brooke Ethiopia and partner activities by maintaining a system of cash flow forecasting and requesting transfers from the Brooke UK in a timely manner;Ensure that all financial transactions are accurate and recorded in the appropriate accounting system and providing training and support to the staff who use them;Ensure that payments are made in a timely and secure manner across all country operations, including payroll, provident fund contributions, tax payments, payments to other creditors and to partners, Ensure that cash is secure, in line with insurance levels and that excessive levels of cash are not held by the Brooke or partner organisations.

Partnership support and financial assessment:

Be responsible for assessing the financial management capacity of potential local partners and provide guidance and support as required;Review finance systems of local partners and provide financial advice if required to ensure that existing partner organisations have effective finance and administrative systems enabling them to meet Brooke financial and reporting requirements.  This will include assessing the financial capacity of existing or prospective systems and providing support and training if required for minimum standards to be met;Support the programme and finance team in monitoring existing partners and projects by analysing partners’ financial reports, monitoring expenditure against approved budgets, making support visits to partner offices, highlighting any potential or existing issues and making recommendations for action;Assist partners’ budget holders in development of their budgets, ensuring the Brooke budgeting formats and conditions are complied with.Review all partner budgets for consolidation into the Ethiopia plans and budget for approval as laid out in the branch delegation of authority;Analyse training gaps and organise for appropriate capacity building training on various aspects of financial control and management; Visit and monitor partners to ensure that all the necessary financial and administrative procedures are carried out in line with the Brooke’s minimum financial standards and controls, grant agreements and local legislation.

Human resources:

Support the Country Representative and senior managers in ensuring that the Brooke recruits and retains the best possible staff at all levels; that staff are motivated and effective in their work; that job descriptions reflect clearly roles and responsibilities; and that staff develop professionally to meet the organisation’s changing needs;Oversee the HR function within the national and regional office to ensure sound in-country HR   policies and procedures, which comply with the Brooke HR policy and HR minimum standards, local labour laws and good practice; and which promote the Brooke’s organisational values;Ensure that all staff are appraised annually and that systems are in place for reminding and guiding     managers and staff;Be proactive in identifying staff relations issues and support managers to deal with performance, conduct or other difficult issues as required;Supervise the Office Manager and HR and Admin Officer ensuring they meet the administrative needs of staff including flight bookings, obtaining legal documentation, annual leave, sick leave and TOIL;Ensure confidential, accurate maintenance and safe storage of all staff HR records (e.g. contracts, job descriptions leave records, pay history etc.).

Operations & administrative management:

Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets; Oversee the identification of office technology needs and maintenance of equipment, software and systems;Ensure that regular back-ups of all computers and financial data are carried out and that the confidentiality of the data/information is maintained;Ensure that the Brooke Ethiopia holds appropriate insurance policies at all times; Supervise and/or prepare travel authorisations, ensuring appropriate justification, costing and approvals are in place;Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents;Represent the Brooke at meetings on administrative issues such as national salary scales, common services, premises etc.

Senior Management Team: 

Participate fully as a member of the Senior Management Team to direct and support the work of the Brooke in Ethiopia. 

Management:

Provide leadership, direction, support and guidance for staff members you manage;Control your own budget, making sure that the Brooke’s funds are spent efficiently, appropriately and in line with organisational finance procedures and budgets.

Coordination and communications:

Maintain good, regular and open communication with the Country Representative, all partners, staff and technical advisors in the UK and act as the first point of contact for financial, operational, HR and administrative issues;Maintain an awareness of the current economic, political, social and other developments within the country and region which could affect Brooke operations and ensure these are communicated to the Country Representative;As directed by the Country Representative, facilitate visits from Brooke UK and partner staff and ensure that all necessary logistics are arranged.

General:

Perform such additional tasks as may reasonably be requested from time to time by the Country Representative;Comply with all Brooke global and regional policies and procedures.

The Zonal M&E Officer will coordinate and support M&E activities of ICAP in Ethiopia supported zonal-woreda-facility and community network level. S/he will follow up the planning and updating the execution of planned activities of the zonal team pertaining to M&E. S/he will be responsible reporting of the health network level activities in the zone.
 
Major Duties and Responsibilities:

Under the supervision of ICAP Zonal Coordinator/Mentor, the Zonal Monitoring and Evaluation Officer will have the following duties and responsibilities:Work closely with the zonal, woreda & town administration government counterpart to strengthen M&E systemProvide direct technical assistance pertaining M&E to the target components of the health care network supported by ICAP Ethiopia.Assist in coordinating monthly performance evaluation meetings pertaining to facility level data and report.Responsible for compiling the zonal office monthly, quarterly and annual activity reportsCoordinate and participate in supportive supervision, review meetings and catchment area meetingsWork with ICAP regional and country office M&E teams in building the capacity of zonal to ensure data use for continuous quality improvement at zonal, wereda and health network level   Spend about 80% of her/his time in the field doing mentoring and supervisionUndertake other related activities as assigned by the immediate supervisor

Scope

The Database Support Officer is responsible for designing and updating program/project databases and building the capacity of IRC program staff to design, build, and manage databases. The position will work across the IRC’s various sectors to provide technical expertise and support on data storage and management tools to ensure that they meet the programs’ needs with quality and consistency, and that program staff at strategic levels understand how to use them. This position reports to the Accountability and Learning Coordinator within the programs department. The Database Support Officer position is based in Addis Ababa, but will require frequent travel to the field.

Essential functions

Specific responsibilities include, but are not limited to:

Database development and management

·         Create and equip project staff with quality, sector-specific databases linked to required project/program measurements and accountability.

·         Assist project/program staff to understand the databases/measurement tools developed, and make corrections or improvements to them as needed.

Monitor data entry practices at the field level to ensure consistency in terms of quality and frequency. Work with Programs/Grants staff to ensure internal reporting formats and related databases align with approved project logframes, monitoring and evaluation plans, etc.

·         Incorporate field and technical unit feedback to ensure the continuous improvement of data management systems within IRC Ethiopia. 

Support a centralized database across IRC Ethiopia program sectors, and support program staff in effectively managing the system. Where needed and as appropriate, support IRC partner/sub-grantee reporting needs in collaboration with Partnerships Unit and Programs/Grants staff.

Capacity Building  

Develop and maintain a capacity building and mentoring schedule for IRC Ethiopia field offices and main office on skills related to data entry and database development and management. Develop and roll out workshops on Excel for various skill levels. Conduct frequent field visits for the purpose of training other IRC staff on how to develop, use, and manage project data reporting formats and databases. Develop and provide capacity building for IRC staff, and partner staff where appropriate, on other appropriate, relevant database development topics to be determined.  

Special Tasks and Liaison

·         At the request of the Accountability & Learning Coordinator or others in senior management, take responsibility for miscellaneous tasks not falling under responsibilities underlined in this job description.