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The Senior Logistics Officer will be the key person at the field level to ensure all logistical needs are fulfilled in a consistent manner
As an integral staff member of the IMC Field officer, the Senior Logistics Officer will lead all aspects of logistic support to the program in Gambella by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. The Senior Logistics Officer will be line managed by the Field Program Coordinator and be assisted by two assistant Logistics Officers. The post holder will be expected to undertake frequent travel to project locations.
Key Responsibilities and Accountabilities:Provide to your supervisor the technical oversight and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.Contribute to weekly and monthly logistics reports to the in-country management teamCoordinates local and in country procurement activities.Train and supervise logistics staff involved in procurement.Maintain PR and PO tracking tools must be updated and shared with programs and country office logistics on weekly bases.Reviews purchase requests for completeness and approvalsPrepares requests for quotations to be sent to suppliersAnalyze quotations and prepare bid analysisPrepare and process purchase orders for Items that will cost above 500 USD.Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.Maintain product and supplier database.Follow up with suppliers to ensure prompt delivery.In collaboration with the Field Program Coordinator, organize and maintain a strong and efficient Logistic Team in, which includes staff deployment and developing working structures and procedures.Provide regular support to staff under the supervision of this post.Supervision and performance management of the staff in the unit as per the HR procedures and protocols of IMC.Along with the Field Program Coordinator, ensure the application of, and compliance with, security protocols and policies for compound and assets.Plan and manage the performance of both IMC and hired vehicles assigned for the program support.Ensure each vehicle meets the IMC minimum safety and security standards which includes, working seat belts, good tyres, fire extinguishers…In consultation with the program coordinator, prepare daily fleet deployment plan and supervise accordingly.Ensure that each vehicle has log sheets and all relevant information is completely and cleanly filled and signed off by the driver and user for every trip.Monitor fuel purchase is properly recorded on the log sheet and fuel consumption is checked regularly and take corrective action if high consumption is observed.Stores and kept locked and goods are properly segregated, shelved/stacked and cleaned.Ensure all stock items are recorded according to the IMC store procedures, such as stock cards, bin cards…Ensure that all store items are issued only with stores requisition form signed/approved by program coordinator or designate.Carry out periodical stock inventory and reporting following the IMC procedure.Maintain the records of Assets and Equipments for Field Office in line with the Assets recording system for the country programCoordinate with Addis logistics staff to ensure that all the changes to the assets & equipments locations, conditions are reflected timely and correctly.Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the policy of IMC.Ensure that the movement of inventories to or from the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.Alert the relevant program team about the receipts and dispatches and coordinate with them, as it may be necessary.Prepare periodical logistics reports to Addis Ababa-HO in accordance with the IMC logistics manual.Perform related tasks as instructed by supervisor.
As an integral staff member of the IMC Field officer, the Senior Logistics Officer will lead all aspects of logistic support to the program in Gambella by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. The Senior Logistics Officer will be line managed by the Field Program Coordinator and be assisted by two assistant Logistics Officers. The post holder will be expected to undertake frequent travel to project locations.
Key Responsibilities and Accountabilities:Provide to your supervisor the technical oversight and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes.Contribute to weekly and monthly logistics reports to the in-country management teamCoordinates local and in country procurement activities.Train and supervise logistics staff involved in procurement.Maintain PR and PO tracking tools must be updated and shared with programs and country office logistics on weekly bases.Reviews purchase requests for completeness and approvalsPrepares requests for quotations to be sent to suppliersAnalyze quotations and prepare bid analysisPrepare and process purchase orders for Items that will cost above 500 USD.Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.Maintain product and supplier database.Follow up with suppliers to ensure prompt delivery.In collaboration with the Field Program Coordinator, organize and maintain a strong and efficient Logistic Team in, which includes staff deployment and developing working structures and procedures.Provide regular support to staff under the supervision of this post.Supervision and performance management of the staff in the unit as per the HR procedures and protocols of IMC.Along with the Field Program Coordinator, ensure the application of, and compliance with, security protocols and policies for compound and assets.Plan and manage the performance of both IMC and hired vehicles assigned for the program support.Ensure each vehicle meets the IMC minimum safety and security standards which includes, working seat belts, good tyres, fire extinguishers…In consultation with the program coordinator, prepare daily fleet deployment plan and supervise accordingly.Ensure that each vehicle has log sheets and all relevant information is completely and cleanly filled and signed off by the driver and user for every trip.Monitor fuel purchase is properly recorded on the log sheet and fuel consumption is checked regularly and take corrective action if high consumption is observed.Stores and kept locked and goods are properly segregated, shelved/stacked and cleaned.Ensure all stock items are recorded according to the IMC store procedures, such as stock cards, bin cards…Ensure that all store items are issued only with stores requisition form signed/approved by program coordinator or designate.Carry out periodical stock inventory and reporting following the IMC procedure.Maintain the records of Assets and Equipments for Field Office in line with the Assets recording system for the country programCoordinate with Addis logistics staff to ensure that all the changes to the assets & equipments locations, conditions are reflected timely and correctly.Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the policy of IMC.Ensure that the movement of inventories to or from the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.Alert the relevant program team about the receipts and dispatches and coordinate with them, as it may be necessary.Prepare periodical logistics reports to Addis Ababa-HO in accordance with the IMC logistics manual.Perform related tasks as instructed by supervisor.
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