Logistics Assistant

IR/INT/EXT/VN/061.16
July 13, 2016

 

                                                                

Post Title:                   Logistics Assistant

Duty Station:             Charetti

Required:                   One

Salary:                        As per the organization scale

Duration:                   Five Months  

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Hargelle, Elkere, Bare and Dekasuftu, Afar Regional State; Ewa, Gulina, Teru & Awra and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us.

General Responsibilities: 

 

Under the direct supervision of the Senior Nutrition Project Officer, the incumbent will manage processes involved in a supply chain. The role of Logistics Assistants involves transportation, stock control, warehousing, and ensuring structures are in place to monitor the flow of goods and materials.  S/he coordinates utilization of vehicles, creates routes, supervise drivers, coordinate routine maintenance and monitors proper utilization of respective budget.

 

Vehicle Management

1.      Ensure timely availability of vehicle for the office need, maintaining the quality, cost as per the standard checklists developed and staff vehicle request are well-organized and coordinated.

2.      Ensure the adherence of the IR vehicle management policy, driver rules and regulation are maintained, vehicle service time and maintenance schedules are followed.

3.      Ensures that IRE vehicles are properly maintained through either contracted private services or qualified agency employees.

4.      Ensures that IRE vehicles are used for official business; carry only authorized personal and no use of vehicles after-work hours.

5.      Monitors and control vehicles to maximize efficiency in usage of fuel and regular maintenance costs.

6.      Ensure the maintenance of history jackets of vehicles as per the check list; follow up for its regular update;

7.      Ensure the annual inspection of vehicles, secure insurance coverage; ensure the availability of IR logo on the vehicles and on rented vehicles;

8.      Provide/facilitate logistical support for staff travel arrangements during internal and external travel,

9.      Monitor the flow of supplies delivery to the field offices from the country office in Addis Ababa.

10.  Supervises and support the work of Drivers working the project offices.

11.  Implement vehicle management manual and propose noble and cost-effective ideas;

12.  Review vehicle log sheet, periodical servicing vehicle at CO & Project Offices, produce monthly fuel consumption report.

Store Management

1.      Ensure the inventory records are update upon the arrival of new asset and report to the Senior Nutrition Project Officer; ensure the completeness of the store records, periodically monitoring the store movements.

2.      Support for the supervision and monitoring of all field office stores, rented warehouses and stock movement activities are in compliance with IR policies and procedures.

 

Reporting

1.      Compile periodical data related to store inventory and logistics support report maintaining with required quality.

2.      Support periodical asset inventory,

3.      Perform other duties as required by the office.

• Diploma in Management/Purchasing and supplies management or related fields.


• 2 years of experience in logistics management preferably in development organizations.


• Negotiations, Supplier Relationship Management skills


• Must have high ethical standards and Able to plan, prioritize and organize self and others


• Having 2nd degree Driver’s License is an asset.


• Good IT skills, MS Office applications


• Strategic thinker – proven ability to translate strategic plans into action


• Excellent interpersonal skills – builds good relationships with internal and external stakeholders


• Good verbal and written communication skills in English; Somali Language is a must.


• Demonstrated ability to lead a team


• Ability to manage a complex and demanding workload with flexible behavior

·         Commitment to humanitarian principles and action

Interested candidates shall provide a non-returnable application dossier contains the followings:

1.      Ethiojob website,

2.      ISLAMIC RELIEF, HUMAN RESOURCE UNIT, P.O.BOX  27787 CODE 1000, ADDIS ABABA,

3.      E-mail: