Ethiopia: Grants Management Coordinator - Ethiopia
Grant Management & Reporting • Design, implement and oversee the grant and contract management across all offices; • Lead donor reporting processes by producing high quality narrative reports and ensuring their timely submission; • Responsible for drafting, reviewing, negotiating outgoing agreements, including sub-agreements, teaming agreements, memoranda of understanding and lease agreements; Responsible for updating, streamlining, and disseminating relevant grants management tools and resources to relevant DRC staff in the main and field offices; • Maintain an in-depth knowledge on donor and government policies and support field and Addis-level staff in monitoring grants for compliance; • Conduct grant opening, review, and closing meetings; • Maintain and update internal as well as external online platforms related to grants management i.e. DRC GMS, OCHA GMS, EC Prospect, UNHCR Partner portal, etc.; and • Provide capacity building to field staff on developing high quality reports.
Proposal Development • Responsible for overseeing the development of all proposal documents, including budget, budget narrative, technical narrative, and other documents as necessary; • Coordinate with relevant staff (technical, finance etc.) to develop high quality proposals which adhere to donor regulations and DRC’s internal policies; • Investigate opportunities to expand existing programming and new funding opportunities for DRC Ethiopia and Djibouti’s programming; and • Regularly update the donor mapping portfolio by identifying potential donors and partners in line with DRC programme strategies.
External Relations: • Prepare necessary documentation that is to be shared with Ethiopia/Djibouti government agencies; • Liaise with relevant Ethiopia/Djibouti government agencies (ARRA, BoFED, Charities, MoLSA, MOFA etc.); • Serve as the focal point for donors and partners on grant management issues; and • Provide notes/briefings to external persons requesting information on DRC Ethiopia/Djibouti.
Others • Support the facilitation and coordination of the quarterly and annual meetings for the field and country offices; • Provide line management of relevant staff, including performance reviews, capacity building and day-to-day supervision; and • Other relevant duties as directed by the line manager.
Personal Specifications Required • Master’s degree in a relevant field and 3-5 years of relevant working experience with an NGO; • Excellent English writing skills; • Experience in writing high quality proposals for large donors such as DFID, EU/ECHO, USAID/OFDA, UN agencies etc.; • Knowledge of donor rules and regulations; • Ability to work effectively and efficiently unsupervised; • Demonstrated ability to prioritize, meet deadlines and adapt in a complex and challenging environment • The selected candidate must be culturally sensitive. He/she must be able to plan and manage her/his own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her
Desirable • This position is based primarily in Addis Ababa, with expected frequent travel to all field offices. Parts of Ethiopia/Djibouti can be hazardous; the selected candidate must adhere to all security precautions and contribute to the security of the team. He/she must be able to exercise a large degree of common sense and personal discipline. Demonstrated successful experience working within a complex security environment is preferred; • Only Ethiopian nationals need apply; and • French language skills are desirable.